Document Controller – Offshore & EDMS Specialist

TAKAT ENERGY SDN BHD; Subang Jaya; On-site; MYR 67,000 - 134,000; Full time

Job summary

TAKAT ENERGY SDN BHD is seeking a skilled Document Controller to manage project documentation, EDMS access, and revision control across onshore, yard, and offshore interfaces.

You will maintain MDR/VDRL, assign document identifiers, and track review cycles for drawings, P&IDs, and datasheets, ensuring compliance with AFC revisions and client handover specs. Proactive coordination with clients, vendors, and yards is essential.

Qualifications

• Experience with electronic document management systems (EDMS) in engineering projects.
• Familiarity with document control workflows and revision management.
• Knowledge of AFC revisions, redline markups, and As-Built documentation.

Responsibilities

• Maintain and update the Master Document Register (MDR) and Vendor Document Requirement List (VDRL).
• Assign unique document numbers, revision codes, and metadata per project standards.
• Track status, review cycles, and turnaround times for drawings, P&IDs, datasheets, and calculations.
• Issue and register DTNs between clients, main contractors, fabrication yards, and vendors.
• Log and distribute TQs, RFIs, and FCNs.
• Manage CRS to ensure comments are incorporated before final drawing approval.
• Coordinate document distribution between onshore teams, yards, and offshore vessels/platforms.
• Ensure AFC revisions are used to avoid field rework.
• Compile redline markups, As-Built drawings, and material traceabilities.
• Assemble O&M manuals, Mechanical Completion Dossiers, and System Commissioning Packages.
• Ensure documentation meets class society standards (ABS, DNV) and handover specs.
• Administer EDMS such as Aconex, OpenText, Sharecat, or ProArc.
• Manage user access rights, confidentiality protocols, and document security classifications.

Skills

EDMS experience

Aconex

OpenText

Sharecat

ProArc

Job description

TAKAT ENERGY SDN BHD is seeking a skilled Document Controller to manage project documentation, EDMS access, and revision control across onshore, yard, and offshore interfaces.

You will maintain MDR/VDRL, assign document identifiers, and track review cycles for drawings, P&IDs, and datasheets, ensuring compliance with AFC revisions and client handover specs. Proactive coordination with clients, vendors, and yards is essential.