Engineering Document Controller

YAP ENGINEERING & TRADING (M) SDN. BHD.; Johor Bahru; On-site; MYR 42,000 - 66,000; Full time

Job summary

YAP ENGINEERING & TRADING (M) SDN. BHD. is seeking a Document Controller to act as the administrative backbone for our engineering team, ensuring 100% data integrity before handover to clients.

You will compile O&M manuals and MOS, manage FOAK trackers, and enforce strict data-handling protocols across digital platforms, while chasing missing documentation with professionalism.

Qualifications

• 1 to 3 years of experience in Document Control, preferably within the Construction, M&E, or Engineering sectors.
• Meticulous and hyper-organized with ability to catch missing signatures, photos, or documentation immediately.
• Highly proficient in Microsoft Office (Excel, Word) and Adobe Acrobat.
• Willingness to learn specialized construction/commissioning cloud software.
• Thrive in structured environments and can follow strict data-handling protocols without cutting corners.
• Able to firmly but professionally chase site teams and engineers for missing documentation.

Responsibilities

• Compile Mission-Critical Manuals: Assemble massive, highly detailed Operation & Maintenance (O&M) manuals and Method Statements (MOS) for client handover.
• Execute the 'Gatekeeper' Workflow: Receive physical and digital testing data from site teams, ensuring it has been officially stamped and approved by our internal Engineers before processing.
• Digital Tracking: Manage First-Of-A-Kind (FOAK) equipment trackers and digital punch lists, ensuring no equipment tag or test result is missed.
• Platform Management: Upload and organize approved technical test sheets into digital Commissioning Management platforms.
• Quality Control: Maintain a zero-error policy on document formatting, revision control, and submission deadlines.

Skills

Microsoft Office

Adobe Acrobat

Attention to detail

Job description

You will act as the administrative backbone for our engineering team, compiling critical technical documentation that allows us to hand over infrastructure projects to our clients. You will work closely with our Engineers to ensure 100% data integrity before final submission.

Key responsibilities

Compile Mission-Critical Manuals: Assemble massive, highly detailed Operation & Maintenance (O&M) manuals and Method Statements (MOS) for client handover.

Execute the 'Gatekeeper' Workflow: Receive physical and digital testing data from site teams, ensuring it has been officially stamped and approved by our internal Engineers before processing.

Digital Tracking: Manage First-Of-A-Kind (FOAK) equipment trackers and digital punch lists, ensuring no equipment tag or test result is missed.

Platform Management: Upload and organize approved technical test sheets into digital Commissioning Management platforms.

Quality Control: Maintain a zero-error policy on document formatting, revision control, and submission deadlines.

About you

1 to 3 years of experience in Document Control, preferably within the Construction, M&E, or Engineering sectors.

Meticulous and hyper-organized with ability to catch missing signatures, photos, or documentation immediately.

Highly proficient in Microsoft Office (Excel, Word) and Adobe Acrobat.

Willingness to learn specialized construction/commissioning cloud software.

Thrive in structured environments and can follow strict data-handling protocols without cutting corners.

Able to firmly but professionally chase site teams and engineers for missing documentation.

About us

We are a specialized Mechanical & Electrical engineering firm expanding rapidly into the high-growth Data Centre and mission-critical commissioning space.

Engineering & Project Management Services 11-50 employees

We are a M&E contractor in Malaysia. In line with our expansion and quest for quality excellence, we are seeking dynamic and career-minded individuals to join our team. We are to provide the best solution to our client with their best interest in mind.

We are a M&E contractor in Malaysia. In line with our expansion and quest for quality excellence, we are seeking dynamic and career-minded individuals to join our team. We are to provide the best solution to our client with their best interest in mind.

What can I earn as a Document Controller