Engineering Project Document Control Executive

NORTH CONSULT ENGINEERING Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 72,000; Full time

Job summary

North Consult Engineering Sdn Bhd in Kuala Lumpur is seeking a meticulous Document Controller to join our engineering consultancy team. You will manage project documentation, ensure proper document control, revision tracking, timely submissions, and maintain accurate records across multiple projects.

The ideal candidate is highly organized, detail-oriented, and comfortable collaborating with engineers, project teams, clients, and other stakeholders to keep documentation compliant and accessible.

Qualifications

• Diploma or Bachelor's degree in document management, business admin, or engineering.
• At least 2 years of experience in document control.
• Experience with EDMS or client/project platforms is a plus.
• Knowledge of engineering consultancy, EPC, construction, or related industries is advantageous.

Responsibilities

• Maintain master document registers and records of drawings, reports, transmittals, and correspondence.
• Check document numbers, revisions, titles, filenames, title blocks, recipients, and attachments before submissions.
• Issue documents through email, client systems, and project portals with traceable submission/receipt records.
• Register and distribute incoming documents promptly and notify project teams of required actions and deadlines.
• Follow up with engineers, reviewers, and project teams on reviews, approvals, and submissions.
• Prepare document status reports and dashboards for project and management reviews.
• Maintain revision control and archive superseded documents.
• Support documentation requirements for tenders, authority submissions, construction, as-built documentation, and project close-out.
• Maintain organised project filing systems and ensure documents are retrievable.
• Continuously improve document-control templates, registers, filing systems, and workflows.
• Perform other relevant duties as assigned.

Skills

Attention to detail

Organisational skills

Communication

Time management

Stakeholder coordination

Education

Diploma/Bachelor's in Document Management, Business Administration, Engineering, or related field

Tools

Microsoft Excel

Microsoft Word

Outlook

PDF document management tools

EDMS / client/project platforms

Job description

North Consult Engineering Sdn Bhd in Kuala Lumpur is seeking a meticulous Document Controller to join our engineering consultancy team. You will manage project documentation, ensure proper document control, revision tracking, timely submissions, and maintain accurate records across multiple projects.

The ideal candidate is highly organized, detail-oriented, and comfortable collaborating with engineers, project teams, clients, and other stakeholders to keep documentation compliant and accessible.