Pool Driver cum Office Assistant

Pelaburan Hartanah Berhad; Shah Alam; On-site; MYR 33,000 - 61,000; Full time

Job summary

Pelaburan Hartanah Berhad (PHB) is seeking a diligent Driver cum Administrative Assistant to support managing a fleet and daily office tasks. You will drive safely for management and staff, ensure vehicle readiness, and perform essential admin duties to keep offices running smoothly.

You will coordinate with service centers for vehicle maintenance, manage schedules, and assist with meeting room setup and basic AV support, contributing to efficient operations in a corporate setting.

Qualifications

• SPM qualification and at least 5 years of proven working experience in professional driving and general office administration.
• Good communication skills in Bahasa Malaysia or English for effective interaction with management, staff and external parties.
• Highly motivated with excellent teamwork, while able to work independently with minimal supervision.
• Ability to manage time and priorities to meet deadlines, with mature, punctual and disciplined conduct.

Responsibilities

• Operate company vehicles safely and punctually for transporting management, staff, clients, and documents to meetings, airports, and events.
• Maintain cleanliness of vehicle interiors and exteriors; monitor fuel levels and record consumption.
• Coordinate vehicle servicing, maintenance, and ad-hoc repairs with approved service centers.
• Ensure road taxes, insurance, and permits are valid and displayed; adhere to traffic laws and company policies.
• Provide general office admin support: photocopying, scanning, printing, binding documents.
• Assist in setting up meeting rooms and basic AV equipment; troubleshoot or escalate office equipment issues.
• Schedule appointments and transport as directed; coordinate with external vendors for repairs and services.
• Support office logistics for events or internal movements of furniture/equipment; assist with office renovations as required.

Skills

Professional driving

Administrative support

Time management

Teamwork

Independent work

Punctuality

Overtime flexibility

Bahasa Malaysia / English

Education

SPM qualification

Tools

Microsoft Office

Job description

Operate company vehicles safely and punctually for transporting management, staff, clients, and documents to various destinations (e.g., meetings, airports, official functions, deliveries).

Always maintain the cleanliness and tidiness of vehicle interiors and exteriors.

Monitor vehicle fuel levels, perform timely refueling, and accurately record fuel consumption.

Coordinate and facilitate scheduled vehicle servicing, maintenance, and ad-hoc repairs with approved service centers.

Ensure all vehicle road taxes, insurance, and necessary permits are valid and prominently displayed.

Adhere strictly to all Malaysian traffic laws, road regulations (JPJ), and company driving policies.

Perform general administrative tasks such as photocopying, scanning, printing, and binding documents.

Assist in setting up and clearing meeting rooms, including arranging furniture and basic AV equipment.

Provide basic troubleshooting for office equipment (e.g., printers, copiers) or elevate issues to appropriate support.

Assist in scheduling appointments or transport arrangements as directed by management or staff.

Perform minor office maintenance tasks or coordinate with external vendors for repairs and services (e.g., cleaning, handyman).

Support logistics for company events or internal office movements of furniture/equipment.

Assist with tasks related to office renovation or relocation as required.

b) Responsibilities

• Responsible for ensuring the utmost safety of all passengers and company assets during transportation.
• Accountable for strictly adhering to all traffic laws, company driving policies, and safety protocols to prevent accidents and violations.
• Responsible for ensuring company vehicles comply with all legal requirements (road tax, insurance, inspection).
• Responsible for ensuring all assigned pool vehicles are consistently clean, well-maintained, and in optimal operating condition.
• Accountable for efficient route planning and navigation to ensure timely arrivals and departures, minimizing delays.
• Responsible for providing efficient and reliable administrative and logistical support to ensure smooth daily office operations.
• Responsible for proactive identification and reporting of any office equipment malfunctions or supply shortages.
• Accountable for maintaining a high level of professionalism, discretion, and integrity in all interactions and when handling company information.
• Responsible for fostering a positive and cooperative working relationship with management, staff, and external parties.
• Responsible for identifying potential issues (transport or office-related) and proactively communicating them to the supervisor, often proposing solutions.

Job Requirements:

• SPM qualification and at least 5 years of proven working experience in professional driving (preferably for corporate) and general office administration roles.
• Good communication skills in Bahasa Malaysia (oral and written) or English (oral and written) for effective interaction with management, staff, and external parties.
• Highly motivated and demonstrates excellent teamwork abilities, while also being capable of working independently with minimal supervision.
• Ability to work independently, manage time effectively, and prioritize tasks efficiently to meet deadlines.
• Mature, punctual, and disciplined individuals, taking job duties and responsibilities seriously with a high level of accountability.
• Flexibility to work occasional overtime or adjust schedules as required by operational needs.

Pelaburan Hartanah Berhad (PHB) is a real estate investment holding company and a wholly owned subsidiary of Yayasan Amanah Hartanah Bumiputera (YAHB). It was established on 8 May 2006 with the aim to boost Bumiputera ownership in prime commercial real estate assets in Malaysia.

PHB’s core business is to strategically acquire and sensibly develop properties at prime locations in Malaysia to generate affordable and sustainable long-term wealth creation to its Amanah Hartanah Bumiputera (AHB) unit trust holders. Part of its business includes the leasing of prestigious office spaces to corporate clients.

In pursuit of the nation’s long-term economic interests, we have been tasked to nurture the development of our core business in real estate investment, primarily in prime commercial properties in major cities in the country. We implement property development projects through partnerships with established developers as well as opportunistic acquisitions of completed assets in the open market. We are the sponsor of the country’s first of its kind real-estate-backed unit trust fund.

Pelaburan Hartanah Berhad (PHB) is a real estate investment holding company and a wholly owned subsidiary of Yayasan Amanah Hartanah Bumiputera (YAHB). It was established on 8 May 2006 with the aim to boost Bumiputera ownership in prime commercial real estate assets in Malaysia.

PHB’s core business is to strategically acquire and sensibly develop properties at prime locations in Malaysia to generate affordable and sustainable long-term wealth creation to its Amanah Hartanah Bumiputera (AHB) unit trust holders. Part of its business includes the leasing of prestigious office spaces to corporate clients.

In pursuit of the nation’s long-term economic interests, we have been tasked to nurture the development of our core business in real estate investment, primarily in prime commercial properties in major cities in the country. We implement property development projects through partnerships with established developers as well as opportunistic acquisitions of completed assets in the open market. We are the sponsor of the country’s first of its kind real-estate-backed unit trust fund.