PMO Executive

HeiTech Padu Berhad; Selangor; In loco; MYR 67.000 - 134.000; Tempo pieno

Descrizione del lavoro

HeiTech Padu Berhad is seeking a PMO Specialist to standardize processes, monitor governance, and prepare management reports to support informed, timely decision-making across the organization.

The role covers PMO governance, project monitoring and reporting, coordination with stakeholders, and comprehensive project documentation management. A Bachelor's degree and relevant PM certifications are preferred, with 2–5 years of PMO experience.

Competenze

• Bachelor’s degree in IT, Engineering, Business, PM, or equivalent.
• PMP, PRINCE2, Agile certification is an added advantage.
• 2–5 years in PMO, project management, or project support.

Mansioni

• Ensure projects comply with PMO standards, processes, and methodologies.
• Prepare periodic reports covering project status, risks, issues, financials, and progress.
• Coordinate meetings, minutes, and follow-up on action items.
• Assist financial tracking: budgeting, invoices, PR/PO processing, and cost review.
• Review contracts, SOW, scope definitions, and Change Requests for compliance.
• Maintain and enhance PMO artefacts and templates.
• Ensure documentation is complete and stored in the repository.

Conoscenze

Communication skills

Detail-oriented

Time management

Independent work

Formazione

Bachelor’s degree in information technology, Engineering, Business, Project Management, or equivalent

Descrizione del lavoro

The PMO Specialist is responsible for supporting the execution of project management activities by standardizing processes, monitoring project governance, preparing management reports, and ensuring consistent compliance with project methodologies across the organization. This role enables Project Managers and leadership to make informed decisions based on accurate and timely project data.

A. PMO Governance & Process Management

• Ensure all projects comply with project management standards, processes, procedures, and methodologies (PMO Framework/PMBOK/ISO).
• Coordinate QMS/SMS audit activities related to projects and ensure documentation and records are up to date.
• Maintain and enhance project templates, SOPs, checklists, and PMO artefacts.

B. Project Monitoring & Reporting

• Prepare periodic reports (weekly/monthly/executive) covering project status, risks, issues, financials, and overall progress.
• Ensure data accuracy and consistency across dashboards, PMIS systems, and reporting platforms.
• Collect, validate, and consolidate project information from Project Managers for submission to management or customers.
• Support Project Managers in identifying, analyzing, and monitoring project risks and issues.
• Ensure mitigation and corrective actions are documented, tracked, and updated accordingly.

D. Coordination & Communication

• Act as a liaison between PMO, Project Managers, technical teams, vendors, and key stakeholders.
• Coordinate project meetings, prepare minutes, and follow up on action items.
• Manage formal communication channels and ensure clear dissemination of project information.
• Assist Project Managers in financial tracking, including budget monitoring, invoice verification, PR/PO processing, and cost review.
• Review contract requirements, SOW, scope definitions, and Change Requests to ensure contractual compliance.

F. Project Documentation Management

• Ensure all project documentation is complete, updated, and stored in the official repository.
• Support preparation of project documentation for audits, tenders, or special reporting needs.

Qualifications:

• Bachelor’s degree in information technology, Engineering, Business, Project Management, or equivalent.
• Certification in PMP, PRINCE2, Agile, or equivalent is an added advantage
• Minimum 2–5 years of experience in PMO, project management, or project support functions.
• Strong verbal and written communication skills.
• Detail-oriented, organized, and able to meet tight deadlines.
• Able to work independently and in a collaborative team environment

Come Join Us on a Transformational Journey HeiTech Padu Berhad, a public listed company on the main board of Bursa Malaysia is Malaysia’s leading ICT solution provider with more than 1,000 employees. As Malaysia’s leading ICT player, HeiTech has brought to the market many innovative technologies through our holistic, integrated and reliable services. The services and solutions offered cover the entire life cycle of system and products from; System Integration and Application Development, Technology and Infrastructure Solutions right up to Value-Added Industry Specific ICT Solutions. Being an ICT brand of Malaysia, HeiTech’s strategy is characterized by a strong focus on innovation with world class expertise, capability and competency to help our customers achieve their business goals and corporate agenda. Capitalizing on HeiTech's technical strength and expertise, coupled with our home-grown solutions, we are well poised to deliver breakthrough ICT solutions for Malaysian and beyond.