Pharmacy Assistant

Private Advertiser; Kajang; On-site; MYR 33,000 - 50,000; Full time

Job summary

Private Advertiser in Malaysia is seeking an experienced Pharmacy Assistant to assist the Pharmacy Manager in ensuring smooth department operations and accurate dispensing of medications. The role involves supervising staff, screening prescriptions, and coordinating with the clinical team while maintaining strict record-keeping and safe drug handling.

The ideal candidate holds a Diploma in Pharmacy or MOH license, fluent in English and Bahasa Malaysia, and has 2–3 years of hospital experience.

Qualifications

• Diploma in Pharmacy or MOH license/certificate.
• Fluency in English and Bahasa Malaysia (written and spoken).
• Ability to work in shifts in a fast-paced environment.
• Minimum 2–3 years of experience in a private hospital.

Responsibilities

• Assist Pharmacy Manager in smooth operation of the department.
• Assist in dispensing and distribution of drugs.
• Oversee day-to-day supervision of pharmacy assistants.
• Screen incoming prescriptions and ensure accurate entry into the dispensing program.
• Fill prescriptions as directed and maintain accurate dispensing records.
• Label medications with correct details and perform second-checks.
• Adhere to policies for dispensing medicines, including controlled drugs.
• Ensure correct medication and dosage are provided and instructions understood.
• Provide clear instructions to outpatients and discharged patients.
• Compound preparations as required by nursing units.
• Dispatch drugs to nursing units with proper care and security.
• Liaise with clinical team regarding medication for patients.
• Record requisitions accurately and manage storage conditions.
• Prepare purchase orders, process invoices, and update pricing.
• Prepare reports on medication utilization, billing and inventory.
• Maintain dispensary cleanliness and equipment.
• Ensure safe storage of returned and out-of-date medications.
• Provide orientation and training of new Pharmacy staff.
• Communicate effectively with the dispensing team for patient information exchange.
• Perform any other duties as assigned.

Skills

Communication

English

Bahasa Malaysia

Attention to detail

Education

Diploma in Pharmacy or MOH license

Tools

Dispensing software

Job description

Assist the Pharmacy Manager to ensure the smooth operation of the pharmacy Department.

Assist in the dispensing and distribution of drugs.

Duties and Responsibilities

• 1. Assist in the day-to-day supervision of pharmacy assistants.
• 2. Screen incoming prescription.
• 3. Ensure the medication orders are entered into dispensing program accurately and software utilized correctly.
• 4. Fill up the prescription according to the direction given.
• 5. Maintain accurate dispensing records and ensure that the medication is labelled with the correct drug name, strength, quantity, directions for use, patient's name and include any additional information. Providea second-check on all medication issued.
• 6. Adhere to practice policies and procedures for dispensing medicines, in particular those relating to expensive and controlled drugs.
• 7. Ensure that the correct medication and prescription is given to the patient, confirming the details shown on the prescription form and the label and confirming the dosage instructions where appropriate.
• 8. Provide clear, understandable instructions to outpatients and discharged patients in a language known to patients.
• 9. Compound preparations as required by nursing units.
• 10. Dispatch drugs to nursing units with proper care and security during transit.
• 11. Liaise with members of the clinical team regarding medication for individual patients.
• 12. Record requisitions accurately.
• 13. Comply with standard operating procedures for storage, recording and requisitions of drugs.
• 14. Maintain minimum stock levels of medicines, checking expiry dates and storage conditions.
• 15. Prepare purchase orders for approval. Process invoices and maintain price updates.
• 16. Prepare reports of medication utilization, billing and inventory levels as required.
• 17. Maintain general cleanliness. Maintain dispensary equipment, ensuring it is clean, accurate and in a good state of repair.
• 18. Ensure the safe storage of returned and out-of-date medications
• 19. Provide orientation and training of new Pharmacy staff.
• 20. Communicate effectively and regularly with other members of the dispensing team to ensure the accurate exchange of information relating to patients and their medication.
• 21. Perform any other duties as assigned.

Education and Requirements

Diploma in Pharmacy or certificate/ license issued by the Ministry of Health.

Have good command in both English and Bahasa Malaysia (written and spoken)

Must be able to work in shifts and fast-paced environment.

Minimum of 2-3 years of working experience in a private hospital.

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Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a pharmacy assistant?
• Have you worked in a pharmacy before?
• Are you available to work outside your usual hours when required? (eg. weekends, evenings, public holidays)
• Are you available to provide on call support when required?
• Are you available for shift work?
• How many years' experience do you have as a Hospital Pharmacist?