Pharmacy Assistant (Hospital)

Private Advertiser; Bentong; On-site; MYR 24,000 - 36,000; Full time

Job summary

Private Advertiser in Malaysia seeks a Hospital Pharmacy Assistant to support pharmacists in preparing and dispensing medications, handling inpatient and discharge orders, and assisting with patient care in wards and clinics.

The role involves inventory control, stock replenishment, and maintaining accurate records within hospital procedures. Qualification in pharmacy assistance is preferred; fresh graduates with training are welcome.

Qualifications

• SPM or equivalent with basic medicines knowledge and hospital exposure preferred.
• Certificate or diploma in pharmacy assistance or related field is an advantage.
• Familiarity with pharmacy operations and medical terminology is preferred.
• For Malaysia, candidates should meet regulatory hospital requirements.
• Experience in hospital or clinical pharmacy settings is advantageous.
• Fresh graduates may be considered with appropriate training.

Responsibilities

• Assist pharmacists in preparing and dispensing medications according to prescriptions and hospital procedures.
• Select, label, pack, and arrange medications for pharmacist checking before supply.
• Support the preparation of inpatient medication orders, outpatient prescriptions, and discharge medications.
• Assist with medication delivery to wards, clinics, and other hospital departments.
• Refer prescription discrepancies, medication queries, and potential medication errors to the pharmacist.
• Receive, inspect, and arrange incoming medications and pharmaceutical supplies.
• Monitor stock levels and replenish medications as required.
• Check expiry dates and ensure proper storage conditions.
• Apply FEFO principles when arranging stock.
• Assist with stock counts, inventory reconciliation, and documentation of damaged or expired products.
• Report low-stock items and assist with purchase requisitions.
• Assist with timely supply of medications to wards and clinical departments.
• Respond to routine enquiries and direct clinical questions to the pharmacist.
• Support medication returns, ward stock replenishment, and discharge medication preparation.
• Maintain courteous and professional communication with patients, nurses, doctors, and other hospital personnel.
• Maintain records of medication receipts, issues, returns, and stock movements.
• Assist with billing, prescription entry, data entry, and pharmacy system updates.
• File prescriptions and other pharmacy documents according to hospital procedures.
• Support controlled-medicine documentation and handling only as permitted by applicable regulations and hospital policy.
• Follow hospital SOPs and medication safety practices.
• Maintain cleanliness and appropriate storage conditions in the pharmacy.
• Comply with infection prevention, occupational safety, and confidentiality requirements.
• Report medication incidents, near misses, stock discrepancies, and unsafe conditions to the pharmacist or supervisor.
• Participate in pharmacy audits, quality improvement activities, and relevant training.
• Willingness to work shifts, weekends, public holidays, or overtime when required.

Skills

Attention to detail

Stock control

Communication skills

Teamwork

Time management

Reading prescriptions

Education

SPM or equivalent

Certificate or diploma in pharmacy assistance

Tools

Pharmacy information systems

Job description

Assist pharmacists in preparing and dispensing medications according to prescriptions and hospital procedures.

Select, label, pack, and arrange medications for pharmacist checking before supply.

Support the preparation of inpatient medication orders, outpatient prescriptions, and discharge medications.

Assist with medication delivery to wards, clinics, and other hospital departments.

Refer prescription discrepancies, medication queries, and potential medication errors to the pharmacist.

2. Inventory and Stock Management

Receive, inspect, and arrange incoming medications and pharmaceutical supplies.

Monitor stock levels and replenish medications as required.

Check expiry dates and ensure proper storage conditions.

Apply the First-Expiry, First-Out (FEFO) principle when arranging stock.

Assist with stock counts, inventory reconciliation, and documentation of damaged or expired products.

Report low-stock items and assist with purchase requisitions.

3. Ward and Patient Service Support

Assist with the timely supply of medications to wards and clinical departments.

Respond to routine enquiries and direct clinical questions to the pharmacist.

Support medication returns, ward stock replenishment, and discharge medication preparation.

Maintain courteous and professional communication with patients, nurses, doctors, and other hospital personnel.

4. Documentation and Administrative Duties

Maintain accurate records of medication receipts, issues, returns, and stock movements.

Assist with billing, prescription entry, data entry, and pharmacy system updates.

File prescriptions and other pharmacy documents according to hospital procedures.

Support controlled-medicine documentation and handling only as permitted by applicable regulations and hospital policy.

5. Quality, Safety, and Compliance

Follow hospital policies, standard operating procedures (SOPs), and medication safety practices.

Maintain cleanliness, organisation, and appropriate storage conditions in the pharmacy.

Comply with infection prevention, occupational safety, and confidentiality requirements.

Report medication incidents, near misses, stock discrepancies, and unsafe conditions to the pharmacist or supervisor.

Participate in pharmacy audits, quality improvement activities, and relevant training.

JOB REQUIREMENTS

Educational Qualifications

Minimum SPM or equivalent qualification; a certificate or diploma in pharmacy assistance, pharmaceutical services, or a related field is an advantage.

Basic knowledge of medicines, dosage forms, medical terminology, and pharmacy operations is preferred.

For Malaysia, candidates should meet applicable regulatory and hospital requirements for the position.

Experience

Previous experience in a hospital, community pharmacy, healthcare facility, or pharmaceutical retail setting is preferred.

Fresh graduates may be considered if the hospital provides appropriate training.

Experience with inpatient and outpatient pharmacy workflows, medication inventory, and pharmacy information systems is an advantage.

Technical Skills

Basic understanding of medication names, strengths, dosage forms, and storage requirements.

Ability to read prescriptions and medication labels accurately within the scope of the role.

Familiarity with stock control, expiry-date monitoring, FEFO, and inventory documentation.

Basic computer skills, including data entry and the use of pharmacy or hospital information systems.

Ability to follow SOPs and maintain accurate records.

High attention to detail and accuracy.

Strong organisational and time-management skills.

Good communication and interpersonal skills.

Ability to work independently within assigned responsibilities and collaboratively as part of a healthcare team.

Trustworthiness and commitment to patient confidentiality.

Ability to work under pressure in a fast-paced hospital environment.

Willingness to work shifts, weekends, public holidays, or overtime when required.