Personal- Executive Assistant

Big Bad Wolf Books Sdn. Bhd.; Shah Alam; On-site; MYR 120,000 - 180,000; Full time

Job summary

Big Bad Wolf Books Sdn. Bhd. is seeking a dynamic and highly organized Executive Assistant to provide strategic and administrative support to our Managing Director.

The role requires discretion, sharp writing and editing skills, and the ability to manage complex calendars and travel. You will liaise with internal departments and external stakeholders, prepare presentations and reports, and oversee the MD's administrative staff.

Qualifications

• Minimum 8-10 years of experience as an Executive Assistant in a fast-paced environment.
• Proven experience supporting senior executives at Managing Director level or higher.
• Strong communication, interpersonal, and diplomatic skills with the ability to build rapport with internal and external stakeholders.
• Impeccable writing and editing skills with keen attention to detail.

Responsibilities

• Manage the MD's calendar, meetings, travel arrangements, and deadlines with high efficiency.
• Anticipate MD's needs and streamline email/phone inquiries.
• Prepare high-quality presentations, briefing materials, and reports with clear, precise language.
• Maintain confidentiality and a professional environment around the MD's office.
• Serve as liaison between the MD and internal/external stakeholders and oversee administrative staff.
• Conduct research and prepare briefings on industry trends and competitive analysis.
• Manage projects independently within timelines and budgets.

Skills

Calendar management

Stakeholder management

Communication skills

Writing & editing

Discretion & confidentiality

Problem solving

Tools

MS Office

Project management tools

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Minimum 8-10 years of experience as an Executive Assistant, preferably within a fast-paced and dynamic environment.
• Proven experience supporting senior executives at the Managing Director level or higher.
• Strong communication, interpersonal, and diplomatic skills with the ability to build rapport and navigate complex situations with tact with both internal and external stakeholders.
• Impeccable writing and editing skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools a plus.
• Strong analytical and problem-solving skills with the ability to anticipate needs and develop proactive solutions.
• A high degree of discretion, professionalism, and the ability to maintain confidentiality in all matters.

WORKING CONDITIONS

• The candidate should be prepared for flexibility when required, including working extra hours, weekends and public holidays, to ensure the successful execution of time-sensitive initiatives
• The candidate may be required for outstation or international travel as required by the MD

Requirement

REQUIRED EXPERIENCE

• Minimum 8-10 years of experience as an Executive Assistant, preferably within a fast-paced and dynamic environment.
• Proven experience supporting senior executives at the Managing Director level or higher.
• Strong communication, interpersonal, and diplomatic skills with the ability to build rapport and navigate complex situations with tact with both internal and external stakeholders.
• Impeccable writing and editing skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools a plus.
• Strong analytical and problem-solving skills with the ability to anticipate needs and develop proactive solutions.
• A high degree of discretion, professionalism, and the ability to maintain confidentiality in all matters.

WORKING CONDITIONS

• The candidate should be prepared for flexibility when required, including working extra hours, weekends and public holidays, to ensure the successful execution of time-sensitive initiatives
• The candidate may be required for outstation or international travel as required by the MD

Responsibility

JOB SUMMARY

We are seeking a dynamic highly organized and experienced Executive Assistant to provide exceptional strategic and administrative support to our Managing Director (MD). This critical role plays a pivotal role in ensuring the smooth operation of the MD’s office and will be a trusted advisor and confidante.

ROLES & RESPONSIBILITIES

• Manage the MD's calendar, scheduling meetings, appointments, travel arrangements, and deadlines with exceptional efficiency.
• Proactively anticipate the MD's needs and ensure smooth workflow by prioritizing tasks and managing email and phone inquiries effectively.
• Prepare high-quality presentations, reports, briefing materials, and other documents with accuracy, clarity, and attention to detail.
• Maintain a confidential and professional work environment for the MD, including discreetly managing sensitive information and communications.
• Act as a liaison between the MD, internal departments and external stakeholders, fostering strong relationships and facilitating effective communication.
• Manage and oversee the MD's administrative staff, delegating tasks and ensuring timely completion.
• Conduct research and prepare briefings on relevant industry trends, competitor analysis, and other topics pertinent to the MD's needs.
• Manage projects independently, ensuring successful completion within established timelines and budgets.

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