Personal Assistant to Managing Director

Jobstreet Malaysia; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking a proactive Personal Assistant to the Managing Director, providing comprehensive administrative and operational support. You will manage schedules, travel, and confidential records, while coordinating property-related affairs and finance analytics.

The role requires strong organizational skills, integrity, and the ability to liaise with external partners. Experience with Excel/Power BI is a plus as you’ll prepare financial dashboards and reports.

Qualifications

• Bachelor's Degree in Business Administration, Actuarial Science, Data Analytics, or related field.
• Proven experience as Personal Assistant/Executive Assistant with exposure to finance or analytics.
• Strong analytical skills with proficiency in Excel/Power BI or similar tools.
• Knowledge of corporate finance, investment analysis, or financial reporting is an advantage.
• Excellent organizational, multitasking, and time management skills.
• High integrity and ability to handle confidential information.
• Strong communication and stakeholder management skills.

Responsibilities

• Provide full-spectrum administrative and operational support to the Managing Director's office.
• Manage schedules, appointments, travel arrangements, and daily coordination of activities.
• Handle confidential documents and ensure proper filing and record management.
• Oversee the Managing Director's property portfolio, tenancy agreements, and rent collections.
• Track maintenance, expenses, and ensure documentation for tax submission.
• Prepare dashboards, reports, and presentations on financial performance and investments.
• Attend management meetings and prepare minutes; follow up on action items.
• Process and manage the Managing Director's claims and reimbursements.

Skills

Analytical skills

Excel

Power BI

Stakeholder management

Education

Bachelor's Degree in Business Administration

Actuarial Science

Data Analytics

Tools

Excel

Power BI

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide full-spectrum administrative and operational support to the Managing Director's office.

Manage schedules, appointments, travel arrangements, and daily coordination of activities.

Handle confidential documents and ensure proper filing and record management.

Oversee the Managing Director's property portfolio.

Review tenancy agreements, coordinate handovers, and manage vacant possession processes.

Monitor rental collections and follow up on outstanding payments.

Track maintenance issues, expenses, and ensure proper documentation for tax submission.

Manage property-related banking matters, including loans and payments.

3. Corporate & Business Administration

Manage private company matters including incorporation, changes in directorship, shareholding, and bank signatories.

Handle company banking matters and maintain proper records of agreements and statutory documents.

Liaise with external parties such as company secretaries, auditors, and bankers.

Oversee the Managing Director's personal banking matters, including transactions, payments, and account monitoring.

Assist in tracking personal investments, cash flow, and financial commitments.

Collect, analyze, and interpret data to support business and investment decisions.

Prepare dashboards, reports, and presentations on financial performance, expenses, and investment returns.

Track key financial metrics across properties, businesses, and other investments.

Identify trends, risks, and opportunities through data analysis.

Support budgeting, forecasting, and financial planning activities.

6. Market Research & Investment Analysis

Conduct market research on a project basis, including industry trends, competitor analysis, and economic outlook.

Evaluate new investment opportunities using financial modelling and feasibility analysis.

Prepare business cases, reports, and recommendations for the Managing Director.

7. Meetings & Reporting

Attend management meetings with the Managing Director when required.

Prepare accurate meeting minutes, action plans, and follow-up on deliverables.

Assist in preparing reports, presentations, and briefing materials.

8. Claims & Expense Management

Process and manage the Managing Director's claims and reimbursements.

Maintain accurate records of expenses for reporting and audit purposes.

Requirements

Bachelor's Degree in Business Administration, Actuarial Science, Data Analytics, or related field.

Proven experience as a Personal Assistant / Executive Assistant with exposure to finance or analytics.

Strong analytical skills with proficiency in Excel, Power BI, or similar tools.

Knowledge of corporate finance, investment analysis, or financial reporting is an added advantage.

Excellent organizational, multitasking, and time management skills.

High level of integrity and ability to handle confidential information.

Strong communication and stakeholder management skills.

Be careful - Don't provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .