Executive Assistant

Werkwonder Sdn Bhd; Kuala Lumpur; On-site; MYR 50,000 - 68,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

Performance Bonus

Job summary

Werkwonder Sdn Bhd is seeking a proactive Personal Assistant to support the Managing Director in daily operations, events, and strategic initiatives. The role requires strong critical thinking, excellent communication, and the ability to travel and maintain strict confidentiality.

The successful candidate will manage schedules, accompany the MD to engagements, prepare presentations, and coordinate logistics while ensuring high professionalism and discretion at all times.

Qualifications

• Strong critical thinking, problem-solving, and analytical skills.
• Excellent verbal and written communication and interpersonal skills.
• High level of professionalism, responsibility, and confidentiality.
• Proficient in Google Workspace / Microsoft Office (PowerPoint, Word, Excel).
• Ability and willingness to travel frequently and work flexible hours.
• Good presentation skills and confident speaking ability.
• Must have basic photography and videography skills for content shoots and social media.
• Organised, fast learner, and able to work in a fast-paced environment.
• Preferably holding a valid passport and driving license.
• Additional Traits: Tech-savvy, ability to use productivity/AI tools; take initiative.
• Able to anticipate needs and take initiative without being told.

Responsibilities

• Act as the secondary point of contact on behalf of the boss for internal and external stakeholders.
• Assist in managing the boss’s schedule, appointments, meetings, travel plans, and daily priorities.
• Accompany the boss to events, meetings, business trips, and other official engagements.
• Take notes, capture key discussions, and ensure proper follow-ups communicated to relevant team members.
• Maintain strict confidentiality of all personal, business, and strategic information.
• Prepare, design, and structure presentations for meetings, pitches, and proposals.
• Deliver or support in delivering presentations when required.
• Draft reports, summaries, proposals, emails, and communications.
• Ensure information and documents are organized, accurate, and timely.
• Handle sensitive information with discretion and protect confidential data.
• Coordinate logistics for events, travel, and business activities.
• Conduct research, gather insights, and provide critical analysis to support decision-making.
• Assist in project coordination, task tracking, and ensuring follow-ups are completed.
• Support the boss in maintaining productivity systems, reminders, and priority management.
• Ensure documents, conversations, and business details are confidential.
• Be physically present with the boss during work activities to capture ideas and instructions.
• Assist with ad-hoc tasks and errands when necessary.
• Provide support in managing communication with teams and departments.
• Show absolute discretion in all personal and professional matters.

Skills

Critical thinking

Problem-solving

Analytical skills

Communication skills

Interpersonal skills

Professionalism

Confidentiality

Google Workspace

MS Office

Travel willingness

Flexible hours

Presentation skills

Public speaking

Photography

Videography

Organisational skills

Fast learner

Passport & driving license

Tech-savvy

Tools

Google Workspace

Microsoft Office

Job description

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Strong critical thinking, problem-solving, and analytical skills.

Excellent communication (verbal & written) and interpersonal skills.

High level of professionalism, responsibility, and confidentiality.

Proficient in Google Workspace / Microsoft Office (PowerPoint, Word, Excel).

Ability and willingness to travel frequently and work flexible hours.

Good presentation skills and the ability to speak confidently.

Must have basic photography and videography skills to assist with content shooting, recording activities, and social media materials.

Organised, fast learner, and able to work in a fast-paced environment.

Preferably holding a valid passport and driving license.

Additional Traits (Good to Have)

Tech-savvy, able to use productivity tools, AI tools, or automation tools.

Able to anticipate needs and take initiative without being told.

Requirement

• Strong critical thinking, problem-solving, and analytical skills.

• Excellent communication (verbal & written) and interpersonal skills.

• High level of professionalism, responsibility, and confidentiality.

• Proficient in Google Workspace / Microsoft Office (PowerPoint, Word, Excel).

• Ability and willingness to travel frequently and work flexible hours.

• Good presentation skills and the ability to speak confidently.

• Must have basic photography and videography skills to assist with content shooting, recording activities, and social media materials.

• Organised, fast learner, and able to work in a fast-paced environment.

• Preferably holding a valid passport and driving license.

• Additional Traits (Good to Have)

• Creative in preparing presentation designs.

• Tech-savvy, able to use productivity tools, AI tools, or automation tools.

• Able to anticipate needs and take initiative without being told.

Responsibility

Overview

We are seeking a proactive and highly organised Personal Assistant to support the Managing Director in daily operations, events, business activities, and strategic initiatives. This role requires strong critical thinking, excellent communication, and the ability to work closely with the boss as the second point of contact. The ideal candidate must be able to travel, manage fast-paced tasks, and uphold the highest level of confidentiality and professionalism at all times.

Executive Support

• Act as the secondary point of contact on behalf of the boss for internal and external stakeholders.

• Assist in managing the boss’s schedule, appointments, meetings, travel plans, and daily priorities.

• Accompany the boss to events, meetings, business trips, and other official engagements.

• Take notes, capture key discussions, and ensure proper follow-ups are communicated to relevant team members.

• Maintain strict confidentiality of all personal, business, and strategic information.

Presentation & Communication

• Prepare, design, and structure presentations for meetings, pitches, and business proposals.

• Deliver or support in delivering presentations when required.

• Draft reports, summaries, proposals, emails, and communication materials.

• Ensure all information and documents are properly organised, accurate, and timely.

• Handle sensitive information with discretion and protect confidential data at all times.

Operational Support

• Coordinate logistics and arrangements for events, travel, and business activities.

• Conduct research, gather insights, and provide critical analysis to support decision-making.

• Assist in project coordination, task tracking, and ensuring follow-ups are completed.

• Support the boss in maintaining productivity systems, reminders, and priority management.

• Ensure all documents, conversations, and business details are handled with complete confidentiality.

On-Ground Support

• Be physically present with the boss during work activities to capture ideas, conversations, and instructions.

• Assist with ad-hoc tasks and errands when necessary.

• Provide support in managing communication with teams and departments.

• Show absolute discretion in all personal and professional matters.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• Performance Bonus