Personal Assistant to President

JAC Recruitment; Kampung Malaysia Tambahan; On-site; MYR 60,000 - 100,000; Full time

Job summary

JAC Recruitment is assisting a foreign banking institution in Kuala Lumpur to find an experienced Personal Assistant for the President’s Office, delivering executive-level administrative and coordination support.

The role requires managing calendars, travel, reports and board materials, coordinating with stakeholders, and handling confidential matters with discretion.

Qualifications

• Bachelor’s degree in any discipline.
• Minimum 3 years as Personal/Executive Assistant to senior management.
• Stable employment history with demonstrated commitment.
• Excellent English communication and interpersonal skills.
• Highly organized, proactive and able to handle confidential matters.
• Proficient in MS Office and coordination tasks.

Responsibilities

• Manage the CEO’s schedule, meetings and travel.
• Prepare reports, correspondence and meeting materials.
• Coordinate with internal and external stakeholders for the CEO’s Office.
• Organise board and management meetings including agendas and minutes.
• Monitor deadlines and support ad hoc projects and confidential matters.

Skills

English communication

Interpersonal skills

Organisational skills

Microsoft Office

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

About The Company

Our client is a foreign banking institution operating within the financial services industry. This opportunity involves providing executive-level administrative, operational and coordination support to the President's Office, with exposure to senior leadership and key business activities.

Our client is a foreign banking institution operating within the financial services industry. This opportunity involves providing executive-level administrative, operational and coordination support to the President's Office, with exposure to senior leadership and key business activities.

Responsibilities

• Manage the CEO’s schedule, meetings, travel arrangements and daily administrative matters.
• Prepare correspondence, reports, presentations and meeting materials for senior management.
• Coordinate with internal departments and external stakeholders on behalf of the CEO’s Office.
• Organise board and management meetings, including agendas, minutes and follow-ups.
• Monitor key deadlines and action items, while supporting ad hoc projects, research and confidential matters.

Requirements

• Bachelor’s Degree in any relevant discipline.
• Minimum 3 years of relevant experience in a Personal Assistant or Executive Assistant role, preferably supporting senior management.
• Stable employment track record with demonstrated commitment in previous roles.
• Strong command of English, with excellent communication and interpersonal skills.
• Highly organised, proactive and hands-on, with the ability to manage multiple priorities and confidential matters.
• Proficient in Microsoft Office, with strong administrative and coordination skills.