Personal Assistant to President

JAC Recruitment; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

JAC Recruitment has partnered with a foreign banking institution in Kuala Lumpur to hire an Executive Assistant for the President's Office. The role involves managing the CEO’s calendar, travel arrangements, and daily administrative tasks, with exposure to senior leadership.

You will prepare correspondence, reports, and meeting materials for senior management, and coordinate with internal departments and external stakeholders.

Qualifications

• Bachelor’s degree is required.
• Minimum 3 years of relevant experience in a Personal Assistant or Executive Assistant role, preferably supporting senior management.
• Strong command of English, with excellent communication and interpersonal skills.
• Highly organized, proactive and hands-on, with the ability to manage multiple priorities and confidential matters.

Responsibilities

• Manage the CEO’s schedule, meetings, travel arrangements and daily administrative matters.
• Prepare correspondence, reports, presentations and meeting materials for senior management.
• Coordinate with internal departments and external stakeholders on behalf of the CEO’s Office.
• Organise board and management meetings, including agendas, minutes and follow-ups.
• Monitor key deadlines and action items, while supporting ad hoc projects, research and confidential matters.

Skills

English proficiency

Communication skills

Organizational skills

Education

Bachelor's Degree (any relevant discipline)

Tools

Microsoft Office

Job description

About The Company

Our client is a foreign banking institution operating within the financial services industry. This opportunity involves providing executive-level administrative, operational and coordination support to the President's Office, with exposure to senior leadership and key business activities.

Responsibilities

• Manage the CEO’s schedule, meetings, travel arrangements and daily administrative matters.
• Prepare correspondence, reports, presentations and meeting materials for senior management.
• Coordinate with internal departments and external stakeholders on behalf of the CEO’s Office.
• Organise board and management meetings, including agendas, minutes and follow-ups.
• Monitor key deadlines and action items, while supporting ad hoc projects, research and confidential matters.
  
  
  
  

Requirements

• Bachelor’s Degree in any relevant discipline.
• Minimum 3 years of relevant experience in a Personal Assistant or Executive Assistant role, preferably supporting senior management.
• Stable employment track record with demonstrated commitment in previous roles.
• Strong command of English, with excellent communication and interpersonal skills.
• Highly organised, proactive and hands-on, with the ability to manage multiple priorities and confidential matters.
• Proficient in Microsoft Office, with strong administrative and coordination skills.