Personal Assistant to MD

MOON ENVIRONMENT ENGINEERING SDN BHD; Negeri Sembilan; On-site; MYR 50,000 - 73,000; Full time

Benefits offered by this job

Competitive salary

Career progression

Flexible working arrangements

Training and development opportunities

Equal opportunity employer

Job summary

MOON Environment Engineering Sdn Bhd in Negeri Sembilan is seeking a highly organised Personal Assistant to MD on a full-time basis. You will be the right-hand person to the Managing Director, managing their diary, communications, and strategic initiatives with utmost professionalism and confidentiality.

You will liaise with internal departments and external stakeholders, prepare briefing documents and presentations, coordinate meetings and travel, and support project coordination and office

Qualifications

• Proven experience as Personal Assistant or Executive Assistant.
• Excellent organisational and time management skills.
• Outstanding written and verbal communication in English; proficiency in other languages is advantageous.
• Proficiency in Microsoft Office Suite and calendar management systems.
• Strong discretion and ability to handle confidential information with professionalism and integrity.
• Proactive approach with the ability to anticipate needs and take initiative.

Responsibilities

• Manage the MD's calendar, meetings, and travel arrangements.
• Handle confidential correspondence with discretion and professional judgment.
• Prepare briefing documents, reports, and presentations for board meetings and strategic discussions.
• Liaise with internal departments and external stakeholders to align with MD objectives.
• Organise and coordinate meetings, conferences and company events, including logistics and catering.
• Manage office administration tasks such as filing, record-keeping and document management systems.
• Support project coordination and tracking to ensure timely delivery of initiatives.
• Act as first point of contact for visitors and callers, representing the executive office.
• Assist with financial administration, including expense reporting and budget tracking where required.
• Maintain confidentiality and discretion in all matters relating to the MD and the organisation.

Skills

Organisation

Time management

Communication

MS Office

Discretion

Initiative

Tools

Calendar management systems

Job description

About us

MOON Environment Engineering Sdn Bhd is a forward-thinking environmental engineering company dedicated to delivering innovative solutions and sustainable practices to our clients. We pride ourselves on our commitment to excellence, environmental responsibility, and creating a collaborative workplace where talented professionals can thrive and contribute meaningfully to our mission of protecting and improving our environment.

About the role

We are seeking a highly organised and proactive Personal Assistant to MD to join our team in Negeri Sembilan on a full-time basis. This is a key administrative position that will provide essential support to our Managing Director, ensuring the smooth and efficient operation of the executive office. You will be the right-hand person to the MD, managing their diary, communications, and strategic initiatives whilst maintaining the highest standards of professionalism and confidentiality. This role is pivotal in enabling the MD to focus on key business priorities and strategic decisions.

Key responsibilities

• Managing the MD's calendar, scheduling meetings, appointments and travel arrangements whilst prioritising competing demands effectively
• Handling confidential correspondence, emails and communications with discretion and professional judgment
• Preparing briefing documents, reports, and presentations for board meetings, client presentations and strategic discussions
• Liaising with internal departments and external stakeholders to facilitate communication and ensure alignment with MD objectives
• Organising and coordinating meetings, conferences and company events, including logistics and catering arrangements
• Managing office administration tasks such as filing, record-keeping and document management systems
• Supporting project coordination and tracking to ensure timely delivery of key initiatives
• Acting as a first point of contact for visitors and callers, representing the executive office with professionalism and courtesy
• Assisting with financial administration, including expense reporting and budget tracking where required
• Maintaining confidentiality and demonstrating discretion in all matters relating to the MD and the organisation

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant or similar secretarial support role.
• Excellent organisational and time management skills with the ability to manage multiple priorities simultaneously
• Outstanding written and verbal communication skills in English; proficiency in other languages is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and calendar management systems
• Strong discretion and ability to handle confidential information with professionalism and integrity
• Proactive approach with the ability to anticipate needs and take initiative without requiring constant direction
• Excellent interpersonal skills with the ability to build and maintain relationships across all levels of the organisation
• Attention to detail and commitment to delivering high-quality work with accuracy
• Flexibility and adaptability in a fast-paced, dynamic environment
• Knowledge of environmental engineering or engineering sector is preferred but not essential

What we offer

At MOON Environment Engineering Sdn Bhd, we are committed to supporting the wellbeing and professional development of our employees. We offer a competitive salary package commensurate with experience, opportunities for career progression and skills development, and a supportive working environment where your contributions are valued and recognised. We provide a collaborative workplace culture that encourages innovation and continuous improvement, flexible working arrangements where possible to support work-life balance, and access to training and professional development opportunities.

We are an equal opportunity employer and welcome applications from all qualified candidates.