Executive PA to MD — Strategic Support & Flexible Work

MOON ENVIRONMENT ENGINEERING SDN BHD; Negeri Sembilan; On-site; MYR 50,000 - 73,000; Full time

Benefits offered by this job

Competitive salary

Career progression

Flexible working arrangements

Training and development opportunities

Equal opportunity employer

Job summary

MOON Environment Engineering Sdn Bhd in Negeri Sembilan is seeking a highly organised Personal Assistant to MD on a full-time basis. You will be the right-hand person to the Managing Director, managing their diary, communications, and strategic initiatives with utmost professionalism and confidentiality.

You will liaise with internal departments and external stakeholders, prepare briefing documents and presentations, coordinate meetings and travel, and support project coordination and office

Qualifications

• Proven experience as Personal Assistant or Executive Assistant.
• Excellent organisational and time management skills.
• Outstanding written and verbal communication in English; proficiency in other languages is advantageous.
• Proficiency in Microsoft Office Suite and calendar management systems.
• Strong discretion and ability to handle confidential information with professionalism and integrity.
• Proactive approach with the ability to anticipate needs and take initiative.

Responsibilities

• Manage the MD's calendar, meetings, and travel arrangements.
• Handle confidential correspondence with discretion and professional judgment.
• Prepare briefing documents, reports, and presentations for board meetings and strategic discussions.
• Liaise with internal departments and external stakeholders to align with MD objectives.
• Organise and coordinate meetings, conferences and company events, including logistics and catering.
• Manage office administration tasks such as filing, record-keeping and document management systems.
• Support project coordination and tracking to ensure timely delivery of initiatives.
• Act as first point of contact for visitors and callers, representing the executive office.
• Assist with financial administration, including expense reporting and budget tracking where required.
• Maintain confidentiality and discretion in all matters relating to the MD and the organisation.

Skills

Organisation

Time management

Communication

MS Office

Discretion

Initiative

Tools

Calendar management systems

Job description

MOON Environment Engineering Sdn Bhd in Negeri Sembilan is seeking a highly organised Personal Assistant to MD on a full-time basis. You will be the right-hand person to the Managing Director, managing their diary, communications, and strategic initiatives with utmost professionalism and confidentiality.

You will liaise with internal departments and external stakeholders, prepare briefing documents and presentations, coordinate meetings and travel, and support project coordination and office