Strategic Executive Assistant to MD

Top Green Construction Development Sdn Bhd; Kuching; On-site; MYR 39,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Bonus (performance-based)

Career development

Job summary

Top Green Group of Companies is seeking a highly organized Personal Assistant to support the Managing Director in Kuching, Sarawak. The role involves handling confidential admin tasks, diary management, drafting documents and coordinating with consultants, vendors and clients.

The ideal candidate has 5+ years of PA experience, is fluent in Mandarin and English, and can translate between Bahasa Malaysia/English and Mandarin.

Qualifications

• Minimum 5 years' experience as a Personal Assistant, preferably in construction/property development or legal firms.
• Bilingual in Mandarin and English; able to translate between Bahasa Malaysia/English and Mandarin.
• Proficient in Microsoft Office, Word and Excel; strong written and spoken communication.
• Self-motivated with excellent organization, time management and proactive take‑initiative mindset.

Responsibilities

• Assist the Managing Director to optimize time by handling secretarial and confidential admin tasks.
• Screen and direct phone calls and emails; distribute correspondence.
• Prepare and proofread correspondence, reports and other MD documents.
• Act as the primary contact between MD and consultants/vendors/clients.
• Manage diary and schedule; prepare and attend meetings; take dictation and minutes.
• Produce reports, presentations and briefing materials.
• Develop and maintain systematic filing (physical and electronic).
• Provide admin support and perform ad hoc tasks as needed.

Skills

Mandarin & English bilingual

Microsoft Office

Organizational skills

Proactive mindset

Time management

Tools

Microsoft Office Suite

MS Word

MS Excel

Job description

Top Green Group of Companies is seeking a highly organized Personal Assistant to support the Managing Director in Kuching, Sarawak. The role involves handling confidential admin tasks, diary management, drafting documents and coordinating with consultants, vendors and clients.

The ideal candidate has 5+ years of PA experience, is fluent in Mandarin and English, and can translate between Bahasa Malaysia/English and Mandarin.