PERSONAL ASSISTANT TO GENERAL MANAGER

High Speed Precision Metals Sdn Bhd; George Town; On-site; MYR 36,000 - 54,000; Full time

Job summary

High Speed Precision Metals Sdn Bhd is seeking an organized administrator to manage executive support and coordination across Debtor Collection, Customer Service, Production Control and Warehouse functions. The role involves liaising between customers and internal departments to address needs and prepare necessary documentation.

The candidate should have a Diploma/Degree in Business Administration and minimum 5 years of relevant experience; strong English proficiency and MS Office skills are

Qualifications

• Diploma/Degree in Business Administration or equivalent is required.
• 5 years' working experience as a personal assistant, executive assistant, secretary or similar roles is advantageous.
• Committed, mature, independent, energetic and efficient.
• Strong attention to detail and highly self-driven.
• Ability to multitask with good time management.
• MS Office and English proficiency.
• Immediate starters will have an added advantage.
• Possesses high discretion and confidentiality.

Responsibilities

• Debtor collection and customer liaison across departments.
• Understand and address customer needs, queries and requests.
• Prepare sales and marketing materials and reports.
• Plan materials and production schedules, coordinate with Purchasing and Production teams.
• Liaise with Warehouse/Logistics for delivery arrangements and stock control.
• Support administration: diaries, correspondences, document filing and ad-hoc duties.

Skills

Detail-oriented

Multitasking

English proficiency

Education

Diploma/Degree in Business Administration

Tools

MS Office

Job description

DEBTOR COLLECTION -To manage the credit control / collections of ageing debt

CUSTOMER SERIVCE

To be liaison between customers and internal departments.

To understand and address customers' needs, concerns, queries and requests.

To compile and submit documentations required from customers/ prospects.

To prepare sales and marketing materials and necessary reports.

PRODUCTION CONTROL

Planning for material

Distribute forecast from Customer to Purchasing Department

Draw production schedule follow customer delivery date and distribute to production team.

Prepare costing for customer every quarter and issue quotation to customer.

Follow up price approval after quotation

Liaise with all department for any issue regarding Material, Finished Goods, Production, Quality issues, Mould issues, transfer part, change material specifications and testing new parts.

Liaise for transfer part with customer and old supplier

Issue sample request for new part/ change material spec and follow up

Stock and material monitoring.

WAREHOUSE & STOCK CONTROL

Liaise with warehouse & logistic for delivery arrangement.

Packing material control inclusive collecting trolley/ Pallet Mesh/ Pallet wood from customer.

Managing internal and external correspondence on behalf of the General Manager as assigned and authorized

Work closely and effectively with the General Manager to keep her well informed of upcoming commitments and responsibilities, while following up appropriately.

Manage diaries, including appointments and meetings, provide administrative support, and ensure the access to relevant files/documents when required.

Draft correspondence such as emails and letters

Support staff members with various administrative tasks as needed.

To execute ad-hoc duties when required.

REQUIREMENTS

Candidate must have at least a Diploma/Degree in Business Administration or equivalent.

5 years' working experience as a personal assistant, executive assistant, secretary or other similar capacities will be an added advantage.

Committed, matured, independent, energetic and efficient.

Strong attention to detail and highly self-driven sense of motivation.

Ability to multitask while maintaining good time management.

MS Office and English proficiency

Immediate starters will have an added advantage.

Possesses high discretion and confidentiality

The management of High Speed Group which was established on July 1988 and the prime reason for the Company's rapid growth and tremendous achievements to date thus High Speed Precision Metals Sdn Bhd was established in September 1993 . Making all kind of precision metal stamping products.We supply metal stamping and spring to many Japanese M.N.C such as Panasonic group, Hitachi group ,Sato group , Modenas and many others. We have been receiving many awards like quality, Delivery awards from the above mentioned customers.

Men and women of high caliber, true professionals who provide the right leadership that keeps us ahead. Their experience and far-sighted planning play a critical role in ensuring success and continues business expansion. We believe people are the Asset of our company and their contribution will be appreciated and rewarded by the Top Management from time to time.

The management of High Speed Group which was established on July 1988 and the prime reason for the Company's rapid growth and tremendous achievements to date thus High Speed Precision Metals Sdn Bhd was established in September 1993 . Making all kind of precision metal stamping products.We supply metal stamping and spring to many Japanese M.N.C such as Panasonic group, Hitachi group ,Sato group , Modenas and many others. We have been receiving many awards like quality, Delivery awards from the above mentioned customers.

Men and women of high caliber, true professionals who provide the right leadership that keeps us ahead. Their experience and far-sighted planning play a critical role in ensuring success and continues business expansion. We believe people are the Asset of our company and their contribution will be appreciated and rewarded by the Top Management from time to time.