Personal Assistant to CEO - Business & Asset

Solarvest; Petaling Jaya; Presencial; MYR 67 000 - 134 000; Tempo integral

Resumo da oferta

The Personal Assistant to the CEO will provide dedicated, proactive day-to-day support, owning the CEO's calendar, travel, and administrative matters with a focus on anticipating needs and planning ahead.

In this hands-on role, you will manage meetings, coordinate travel, filter urgent requests, prepare materials, and take notes during engagements, ensuring confidential handling and timely follow-ups.

Qualificações

• Diploma or Bachelor's degree in Business Administration or related field.
• Experience as Personal Assistant/Executive Assistant to senior management.
• High discretion and professionalism.

Responsabilidades

• Own the CEO's calendar, plan meetings, and schedule recurring commitments well in advance.
• Directly confirm availability with the CEO and coordinate timing for upcoming events.
• Identify and resolve scheduling conflicts; flag clashes early.
• Arrange travel including flights, accommodation, and ground transport.
• Manage travel and expense reimbursements.
• Prioritise emails and requests for the CEO, flag urgent matters.
• Prepare and maintain documents and meeting materials for engagements.
• Attend meetings to take notes and track action items; follow up.
• Maintain filing systems for the Office of the CEO; ensure retrievability.
• Act as liaison between CEO and internal/external stakeholders on scheduling and admin matters.
• Support day-to-day operations and confidential information handling with discretion.
• Exercise judgment on needs requiring CEO attention vs. independent handling.

Descrição da oferta de emprego

The Personal Assistant provides dedicated day-to-day support to the CEO of the Business & Asset pillar, with primary ownership of his calendar, schedule, travel, and administrative matters. This is a hands-on, proactive role: the successful candidate is expected to anticipate the CEO's needs, plan ahead independently, and take initiative in organising recurring commitments rather than waiting to be instructed.

• Take full ownership of the CEO's calendar, proactively planning and scheduling meetings, including recurring commitments well ahead of time, without needing to be reminded or instructed
• Directly approach the CEO to confirm availability and preferred date/time for upcoming commitments, and follow up firmly
• Identify and resolve scheduling conflicts, prioritising competing demands on the CEO's time and flagging clashes early
• Handle travel arrangements such as flights, accommodation and ground transportation
• Manage travel and expense reimbursements
• Manage and prioritise emails, and requests directed to the CEO, filtering and flagging urgent matters
• Prepare, organise, and maintain documents, reports, and meeting materials for the CEO's engagements
• Attend meetings where required to take notes and track action items, following up to ensure timely closure
• Maintain filing systems and records for the Office of the CEO in an organised and easily retrievable manner
• Act as a point of contact between the CEO and internal/external stakeholders on scheduling and administrative matters
• Involving and assisting in the day-to-day operations by supporting the administrative work
• Handle sensitive and confidential information with the highest level of discretion
• Exercise sound judgement on what requires the CEO's immediate attention versus what can be managed independently
• Any other tasks as may be required
  

Requirements

• Diploma or Bachelor's degree in Business Administration, Communications, or a related field
• At least 2-4 years of relevant experience as a Personal Assistant, Executive Assistant, or Secretary to senior management, ideally C-suite or business-owner level
• Experience working in a fast-paced environment with shifting priorities is highly desirable
• Highly proactive, organised, and forward-planning - able to anticipate the CEO's needs and schedule ahead independently, rather than waiting for instructions
• Confident and assertive personality
• High degree of professionalism, integrity, and discretion in handling confidential matters
• Strong multitasking and time-management skills, with the ability to remain composed under pressure
• Good interpersonal skills and the ability to work effectively with senior stakeholders across the organisation