Personal Assistant (Kuantan)

Adecco; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Benefits offered by this job

Complimentary meals

Accommodation provided

Travel expenses covered

Medical claims

Salary increment and bonus

Job summary

Adecco is seeking a Personal Assistant to support the Managing Director with high-level communications, back-office operations, and stakeholder coordination. You will help ensure smooth day-to-day operations, confidentiality, and effective relationship management across internal teams and external partners.

The role involves travel with the MD, coordination with government entities and clients, and handling sensitive information.

Qualifications

• Minimum 2–3 years of admin, secretarial, or PA experience.
• Proficiency in Chinese to support China clients.
• Strong organizational and communication skills.
• Proficient in Microsoft Office and report preparation.

Responsibilities

• Manage the Director’s calendar, meetings, and travel plans.
• Organize internal/external meetings, agendas, minutes and follow-ups.
• Handle emails, calls, and messages; draft responses.
• Prepare reports, presentations, and documents as needed.
• Coordinate travel arrangements and itineraries.
• Handle visa applications and travel documentation.
• Maintain filing systems (electronic & physical).
• Liaise with internal teams, clients, vendors and stakeholders.

Skills

Admin experience

Chinese language

Organizational skills

Travel coordination

Tools

MS Office

Job description

For a well-established company in Kuantan, we are seeking a Personal Assistant to support our client across high level communications, back office operations, stakeholder coordination, and public relations activities. These roles offer the opportunity to work closely with the Managing directors and business partners, ensuring effective communication, strong relationship management, and smooth day to day operations.

• Complimentary daily meals (Breakfast & Lunch)
• Accommodation provided for outstation (non-Kuantan) employees
• All travel expenses covered, including claims and meal allowances during trips
• Medical claims
• Salary increment & Bonus
• Etc

What You Will Do:

• Manage the Director’s calendar, meetings, and travel plans
• Organize internal/external meetings, prepare agendas, minutes, and follow-ups
• Handle emails, calls, and messages; prioritize and draft responses
• Prepare reports, presentations, and documents as needed
• Coordinate travel arrangements (flights, hotels, itineraries)
• Handle visa applications and travel documentation
• Organize transportation for business and personal commitments
• Maintain filing systems (electronic & physical)
• Track expenses and prepare reportsLiaise with internal teams, clients, vendors, and stakeholders
• Ensure confidentiality in handling sensitive information
• Travel with the MD for Business
• Liaise with royal family members, government entities, Overseas Client, Business Partners and government linked companies
• Represent the Managing Director or company in meetings, events, and official functions IF needed

Your Skills

• Minimum 2–3 years of experience in admin, secretary, or PA roles
• Proficiency in Chinese to support China clients
• Strong organizational and communication skills
• Proficient in Microsoft Office and report preparation
• High level of discretion and professionalismAble to travel for outstation and are okay to travel