Personal Assistant / Office Manager

OMESTI BERHAD; Kuala Lumpur; On-site; MYR 60,000 - 120,000; Full time

Job summary

OMESTI BERHAD is seeking a Personal Assistant (PA) / Office Management Manager in Kuala Lumpur to provide high‑level executive support and to oversee office operations. You will manage facilities, procurement, budgets, and vendor relationships while coordinating the deployment of company pool drivers for business travel.

The role requires a diploma or degree in a related field and 5–7 years of relevant experience in executive support, facilities or corporate services.

Qualifications

• Diploma or degree in business/administration.
• Minimum 5–7 years in executive support or office administration.
• Experience managing facilities and vendor relationships.
• Strong organizational, planning and multitasking skills.
• High level of confidentiality and professionalism.
• Excellent communication and interpersonal abilities.
• Leadership and people management experience.

Responsibilities

• Oversee daily office operations for a productive environment.
• Manage facilities, maintenance, and workspace allocation.
• Supervise office administration staff and service providers.
• Monitor budgets, procurement, and admin expenses.
• Maintain office assets (furniture, equipment, supplies).
• Coordinate office relocation and workplace improvements.
• Manage relationships with building management, service providers, and vendors.
• Oversee contracts and service agreements related to office operations.
• Supervise and coordinate deployment of company pool drivers.
• Plan and manage transportation schedules for management travel.

Skills

Executive support

Office administration

Facilities management

Leadership

Vendor management

Confidentiality

Communication

Planning & coordination

Education

Diploma / Bachelor's Degree in Business Administration, Management, Human Resources, Corporate Administration, or related field

Job description

The Personal Assistant (PA) / Office Management Manager is responsible for providing high-level executive support, overseeing office administration functions, managing facilities and workplace operations, and ensuring efficient coordination of corporate services. The role also oversees the management and deployment of company pool drivers to support business and operational requirements.

Key responsibilities

• Oversee daily office operations to ensure a productive and professional working environment
• Manage office facilities, maintenance activities, and workspace allocation
• Supervise office administration staff and service providers
• Monitor office budgets, procurement activities, and administrative expenses
• Ensure office assets, furniture, equipment, and supplies are properly maintained
• Coordinate office relocation, refurbishment, and workplace improvement initiatives
• Manage relationships with building management, service providers, and vendors
• Oversee contracts and service agreements related to office operations
• Supervise and coordinate the deployment of company pool drivers
• Plan and manage transportation schedules for management and business-related travel requirements

About you

• Diploma / Bachelor's Degree in Business Administration, Management, Human Resources, Corporate Administration, or related field
• Minimum 5 - 7 years of relevant experience in Executive Support, Office Administration, Facilities Management, or Corporate Services
• Experience managing office operations and support staff
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Strong planning and coordination capabilities
• High level of confidentiality and professionalism
• Vendor and stakeholder management skills
• Problem-solving and decision-making ability
• Leadership and people management skills

Driving value. Fostering talent. We combine the experience and maturity of our organisation with innovation from across the world to be a dynamic force in the market. We welcome new talent with bold ideas. We nurture that talent and push the envelope to produce game-changing results. We adopt a new approach to everything - including our own organisation which we have dissected, re-energised and regenerated.

Creating markets. Reconnecting Communities. We redefine boundaries in a global borderless world. We change the way people interact and companies operate. We disrupt markets with creative energy and arm companies with the right solutions they need to tackle and overcome the challenges they face. We counter traditional methodology with new ideas to create ground-breaking enterprises.

Our BUSINESS: We are a public-listed grouping of companies, engaged in multiple facets of the ICT sector, primarily in the South East Asia region. We specialise in helping organisations enhance business performance through innovation and enable communities with improved connectivity through networked digital & infrastructure solutions.

After more than three decades in the industry, the OMESTI Group has evolved to become a leading player in the technology landscape serving clients across key industry verticals including: banking & insurance, government, telecommunications, media & entertainment, transportation & logistics, oil & gas and education. OMESTI also serves the SME sector delivering a range of competitive 'solutions-as-a-service' offerings.

Our SPECIALITIES: Proprietary legal, financial and commercial systems; Systems integration of hardware platforms, development of platform-independent software solutions; maintenance and after sales support services; Integrated enterprise solutions, including: digital media distribution, tele/data communication and networking solutions and services, and building automation and management; Human capital management solutions, corporate secretarial, accounting and payroll systems; Distribution and reselling of hardware and software products from world-renowned ICT principals; Manufacture, trading and servicing of banking equipment; Consultancy services in supporting and modifying financial software.

Driving value. Fostering talent. We combine the experience and maturity of our organisation with innovation from across the world to be a dynamic force in the market. We welcome new talent with bold ideas. We nurture that talent and push the envelope to produce game-changing results. We adopt a new approach to everything - including our own organisation which we have dissected, re-energised and regenerated.

Creating markets. Reconnecting Communities. We redefine boundaries in a global borderless world. We change the way people interact and companies operate. We disrupt markets with creative energy and arm companies with the right solutions they need to tackle and overcome the challenges they face. We counter traditional methodology with new ideas to create ground-breaking enterprises.

Our BUSINESS: We are a public-listed grouping of companies, engaged in multiple facets of the ICT sector, primarily in the South East Asia region. We specialise in helping organisations enhance business performance through innovation and enable communities with improved connectivity through networked digital & infrastructure solutions.

After more than three decades in the industry, the OMESTI Group has evolved to become a leading player in the technology landscape serving clients across key industry verticals including: banking & insurance, government, telecommunications, media & entertainment, transportation & logistics, oil & gas and education. OMESTI also serves the SME sector delivering a range of competitive 'solutions-as-a-service' offerings.

Our SPECIALITIES: Proprietary legal, financial and commercial systems; Systems integration of hardware platforms, development of platform-independent software solutions; maintenance and after sales support services; Integrated enterprise solutions, including: digital media distribution, tele/data communication and networking solutions and services, and building automation and management; Human capital management solutions, corporate secretarial, accounting and payroll systems; Distribution and reselling of hardware and software products from world-renowned ICT principals; Manufacture, trading and servicing of banking equipment; Consultancy services in supporting and modifying financial software.