PERSONAL ASSISTANT

Redo Marketing Sdn Bhd; Shah Alam; Vor Ort; MYR 60.000 - 90.000; Vollzeit

Zusammenfassung

Redo Marketing Sdn Bhd in Malaysia is seeking an organised executive assistant and operations professional to support management with business analysis, schedule planning, procurement, and confidential information handling. The role requires discretion, strong numeracy, and the ability to prepare reports and presentations.

You will coordinate meetings, travel arrangements, supplier negotiations, and maintain controlled records while ensuring timely deliverables.

Qualifikationen

• Requires a relevant degree (diploma or bachelor).
• 2–5 years of executive assistance, business operations, procurement, reporting, or management support.
• Proficient with Excel for data analysis and reporting; able to prepare presentations and documents.
• Strong written and verbal English, Mandarin and Bahasa Malaysia.
• Must be able to handle confidential information with discretion.

Aufgaben

• Collect, organise and analyse business data, sales performance, expenses, purchasing costs, supplier quotations, and other operational information.
• Prepare weekly or monthly management reports, dashboards, comparisons and summaries.
• Identify trends, cost-saving opportunities, performance gaps, and operational inefficiencies.
• Compare quotations, pricing structures, historical costs, and supplier performance to support decisions.
• Manage management's calendar, appointments, meetings, deadlines, and reminders.
• Coordinate internal meetings, external appointments, travel and itineraries.
• Communicate professionally with suppliers, vendors, and service providers.
• Request and compare quotations, negotiate pricing and terms within approved limits.
• Handle sensitive information with confidentiality and maintain access-controlled records.

Kenntnisse

Organisational skills

Time management

Communication

Discretion

Negotiation

Attention to detail

Ausbildung

Diploma or Bachelor's degree in Business Administration, Business Analytics, Finance, Economics, Operations Management, Procurement, or related field

Tools

Microsoft Excel

PowerPoint

Word

Jobbeschreibung

To provide direct support to management through business analysis, strategic schedule planning, supplier engagement, project coordination, and confidential information management. You must be organised, analytical, commercially aware, proactive, and highly trustworthy, with the ability to handle sensitive business information with strict discretion.

Key responsibilities

Collect, organise, and analyse business data, sales performance, expenses, purchasing costs, supplier quotations, and other operational information

Prepare weekly or monthly management reports, dashboards, comparisons, and summaries

Identify trends, cost-saving opportunities, performance gaps, and operational inefficiencies

Compare quotations, pricing structures, historical costs, and supplier performance to support management decisions

Manage management's calendar, appointments, meetings, deadlines, and reminders

Coordinate internal meetings, external appointments, business trips, accommodation, transport, and itineraries

Communicate professionally with suppliers, vendors, service providers, and other business contacts

Request and compare quotations, negotiate pricing and terms within management-approved limits

Handle sensitive business, financial, supplier, personnel, customer, and management information with strict confidentiality

Maintain organised and access-controlled records, contracts, reports, correspondence, and management documents

About you

Diploma or Bachelor's degree in Business Administration, Business Analytics, Finance, Economics, Operations Management, Procurement, or a related field

Preferably 2–5 years of relevant experience in executive assistance, business operations, procurement, reporting, or management support

Proficient in Microsoft Excel, including formulas, pivot tables, data cleaning, and comparative analysis

Able to prepare professional PowerPoint presentations, Word documents, reports, and business correspondence

Excellent written and verbal communication skills in English, Mandarin and Bahasa Malaysia.

Strong organisational skills, attention to detail, time management, and follow-through

Able to work independently, anticipate management needs, and prioritise competing deadlines

Commercial awareness, sound judgement, problem-solving ability, and negotiation skills

Demonstrates honesty, integrity, discretion, and professional maturity

Willing to sign a confidentiality undertaking and comply with company information-security policies

Redo Marketing was established in the year 1999, we are a distributor of premium medical aesthetic devices and products primarily focusing on the South East Asia region. We carry a wide range of European or American devices and products, and we pride ourselves in our excellent after-sales service. Our aim is to introduce the most technologically advanced devices and the highest quality products which deliver results to the South East Asian market to ensure that we are on par with international standards. Our VisionTo be the leader for aesthetic devices and skincare products in health & beauty markets. Our MissionTo consistently provides the latest technology in aesthetic devices and skincare products to the industry to achieve a safer and more effective treatments for consumer.

Redo Marketing was established in the year 1999, we are a distributor of premium medical aesthetic devices and products primarily focusing on the South East Asia region. We carry a wide range of European or American devices and products, and we pride ourselves in our excellent after-sales service. Our aim is to introduce the most technologically advanced devices and the highest quality products which deliver results to the South East Asian market to ensure that we are on par with international standards. Our VisionTo be the leader for aesthetic devices and skincare products in health & beauty markets. Our MissionTo consistently provides the latest technology in aesthetic devices and skincare products to the industry to achieve a safer and more effective treatments for consumer.