Confidential Secretary

Sarawak Oil Palms Group; Miri; Hybride; MYR 36 000 - 60 000; Plein temps

Résumé du poste

Sarawak Oil Palms Group seeks a Confidential Secretary to support executives in Miri with calendar management, correspondence, and travel coordination.

You will draft reports and minutes, maintain filing systems, and handle communications with discretion and professionalism. A degree and at least three years in admin or secretarial roles are required, with strong English skills and the ability to work independently.

Qualifications

• Degree in Business Administration, Records Management, Office Management, Secretarial Studies or related field.
• Minimum 3 years of experience in administrative support or secretarial roles.
• Proficient in MS Office and able to coordinate virtual meetings (Zoom).

Responsabilités

• Coordinate and manage meeting schedules, circulate agendas, and confirm attendance.
• Arrange domestic and international travel, including flight bookings and accommodation.
• Draft internal and external correspondence; manage calls, email, and mail; maintain filing.
• Prepare reports, take minutes, and follow up on action items.
• Track decisions and liaise with relevant parties for timely completion.
• Undertake ad-hoc administrative duties as directed by supervisor.

Connaissances

Secretarial duties

Travel coordination

MS Office proficient

English communication

Discretion

Independent work

Formation

Bachelor's degree or equivalent in Business/Secretarial related field

Outils

Zoom

Travel booking systems

Description du poste

Confidential Secretary

Requirements:

1. 1. 1. Possess a Degree in Business Administration, Records Management, Office Management, Management Information Systems, Secretarial Studies, or related field
      2. Minimum 3 years of experience in administrative support, office management, record management, or a similar secretarial or executive support role
      3. Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and virtual meeting platforms such as Zoom
      4. Experience with travel booking systems and good understanding of travel logistics and coordination, including flight, transportation, and accommodation
      5. Excellent written and spoken English, with strong skills in professional correspondence, minute-taking and document preparation
      6. Proficiency in additional local languages is an added advantage
      7. Strong organizational and time management skills, with exceptional attention to details
      8. Ability to manage multiple responsibilities efficiently, work independently, and demonstrate a high degree of initiative
      9. High integrity, professionalism, and discretion in handling sensitive information

Requirements:

1. 1. 1. PossessCoordinate and manage meeting schedules, ensuring timely communication, advance circulation of agendas, and confirmation of attendance
      2. Arrange and coordinate domestic and international travel, including flight bookings, accommodation, itinerary planning, travel documentation, and expense tracking
      3. Draft formal internal and external correspondence; manage telephone, email, and mail communications; and maintain an organized corporate filing system
      4. Prepare reports, record meeting minutes, and follow up on action items arising from meetings
      5. Track decisions and outstanding action items, liaise with relevant parties, and ensure timely follow-up and completion
      6. Perform ad-hoc administrative and clerical duties and undertake other assignments as directed by the superior