Personal Assistant

CRBC (M) HOLDINGS SDN BHD; Kuala Lumpur; On-site; MYR 143,000 - 245,000; Full time

Job summary

CRBC (M) Holdings Sdn Bhd is seeking a reliable Personal Assistant / Administrative Executive to support the Managing Director and coordinate with local and China-based teams. The role emphasizes discretion, organization, and proactive handling of schedules, travel, and meetings.

You will manage calendar, arrange travel, prepare materials, take notes, and liaise with vendors and external parties while maintaining professional standards and confidentiality in a multinational environment in

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field is preferred.
• Proficiency in Mandarin is required to communicate with the Managing Director, China-based colleagues, and Mandarin-speaking contacts.
• Excellent verbal and written communication skills in English and Malay.
• Strong organizational, coordination, and interpersonal skills.
• Professional appearance, communication, and manner.
• Proactive and able to anticipate tasks and follow through without constant supervision.

Responsibilities

• Provide day-to-day administrative and coordination support to the Managing Director.
• Manage and coordinate the Managing Director's calendar, appointments, meetings, and schedules.
• Arrange and coordinate business meetings, transportation, accommodation, and travel itineraries.
• Prepare meeting materials, documents, and other administrative materials as required.
• Take meeting notes, follow up on action items, and ensure pending matters are properly tracked.
• Assist with communication and coordination between the Managing Director, local employees, China-based colleagues, clients, business partners, and external parties.
• Conduct follow-ups and provide timely reminders on appointments, tasks, and pending matters.
• Handle confidential information and documents with discretion.
• Assist the Managing Director with ad-hoc business and administrative matters as required.
• Support general office administration and daily workplace operations.
• Coordinate with property management, vendors, contractors, and external service providers.
• Assist with office facilities, supplies, maintenance, and service arrangements.
• Support travel, meeting, event, and business arrangement coordination.
• Assist with office documentation, filing, records, and administrative processes.
• Provide administrative and coordination support to local and expatriate employees when required.
• Perform other administrative and coordination duties assigned by management.
• Coordinate with the Company Secretary on corporate secretarial and statutory matters, including preparation and submission of required documents, maintaining corporate records, and following up on relevant corporate compliance matters.

Skills

Mandarin proficiency

English proficiency

Malay proficiency

Excellent communication

Well organized

Education

Diploma or Bachelor’s Degree in Business Administration / Management / Secretarial Studies

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

We are looking for a reliable, professional, and well-organized Personal Assistant / Administrative Executive to provide direct support to our Managing Director while also assisting with general administrative and office coordination.

The successful candidate will work closely with the Managing Director and coordinate with local employees, China-based colleagues, external parties, vendors, and service providers to ensure that daily matters are followed up and handled smoothly.

This role requires a high level of confidentiality, responsibility, attention to detail, communication skills, and initiative. The ideal candidate is someone who can manage multiple priorities, anticipate needs, follow through on tasks, and maintain a professional presence when dealing with senior management and external parties.

Key Responsibilities:

Personal Assistant Support to Managing Director

Provide day-to-day administrative and coordination support to the Managing Director.

Manage and coordinate the Managing Director's calendar, appointments, meetings, and schedules.

Arrange and coordinate business meetings, appointments, transportation, accommodation, and travel itineraries.

Prepare meeting materials, documents, correspondence, and other administrative materials as required.

Take meeting notes, follow up on action items, and ensure pending matters are properly tracked.

Assist with communication and coordination between the Managing Director, local employees, China-based colleagues, clients, business partners, and external parties.

Conduct follow-ups and provide timely reminders on appointments, tasks, and pending matters.

Handle confidential information and documents with discretion.

Assist the Managing Director with ad-hoc business and administrative matters as required.

Administrative & Office Coordination

Support general office administration and daily workplace operations.

Coordinate with property management, vendors, contractors, and external service providers.

Assist with office facilities, supplies, maintenance, and service arrangements.

Support travel, meeting, event, and business arrangement coordination.

Assist with office documentation, filing, records, and administrative processes.

Provide administrative and coordination support to local and expatriate employees when required.

Perform other administrative and coordination duties assigned by management

Coordinate with the Company Secretary on corporate secretarial and statutory matters, including preparation and submission of required documents, maintaining corporate records, and following up on relevant corporate compliance matters.

Requirements:

Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field is preferred.

Proficiency in Mandarin is required to communicate effectively with the Managing Director, China-based colleagues, and Mandarin-speaking business contacts

Excellent verbal and written communication skills in English and Malay.

Strong organizational, coordination, and interpersonal skills

Professional appearance, communication, and manner

Mature, responsible, discreet, and trustworthy

Proactive and able to anticipate tasks and follow through without constant supervision

Able to manage multiple priorities and work under time-sensitive situations

Good attention to detail and follow-up skills

Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook

Preferred Qualifications:

Previous experience as a Personal Assistant, Executive Assistant, Secretary, Administrative Executive, or similar role

Experience supporting senior management or executives

Experience in administration, coordination, hospitality, or corporate support

Experience working in a multinational company, Chinese enterprise, or professional office environment

Familiarity with travel, meeting, and business arrangement coordination in Malaysia

Ability to communicate and coordinate effectively with both Chinese and local teams

CRBC (M) Holdings Sdn Bhd is a locally incorporated company under China Road & Bridge Corporation (CRBC), whose resources of specialist personnel, research facilities, construction technologies and financial capabilities to undertake complete engineering design, project management, construction, property development, investment and project financing services.

China Road & Bridge Corporation (CRBC), is a large-scale, state-owned international contractor that focuses on the construction of roads, bridges, railways, tunnels, airports, ports and other transport infrastructures as primary operations and trade, investment and services as its concurrent operations.

Serving as a flagship and platform for the overseas operation of China Communications Construction Company Ltd. (CCCC) which has been included in the "Top 500 Global Corporations", CRBC has established relevant branches in over fifty (50) countries and regions.

CRBC (M) Holdings Sdn Bhd is a locally incorporated company under China Road & Bridge Corporation (CRBC), whose resources of specialist personnel, research facilities, construction technologies and financial capabilities to undertake complete engineering design, project management, construction, property development, investment and project financing services.

China Road & Bridge Corporation (CRBC), is a large-scale, state-owned international contractor that focuses on the construction of roads, bridges, railways, tunnels, airports, ports and other transport infrastructures as primary operations and trade, investment and services as its concurrent operations.

Serving as a flagship and platform for the overseas operation of China Communications Construction Company Ltd. (CCCC) which has been included in the "Top 500 Global Corporations", CRBC has established relevant branches in over fifty (50) countries and regions.