Executive Personal Assistant to Managing Director

CRBC (M) HOLDINGS SDN BHD; Kuala Lumpur; On-site; MYR 143,000 - 245,000; Full time

Job summary

CRBC (M) Holdings Sdn Bhd is seeking a reliable Personal Assistant / Administrative Executive to support the Managing Director and coordinate with local and China-based teams. The role emphasizes discretion, organization, and proactive handling of schedules, travel, and meetings.

You will manage calendar, arrange travel, prepare materials, take notes, and liaise with vendors and external parties while maintaining professional standards and confidentiality in a multinational environment in

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field is preferred.
• Proficiency in Mandarin is required to communicate with the Managing Director, China-based colleagues, and Mandarin-speaking contacts.
• Excellent verbal and written communication skills in English and Malay.
• Strong organizational, coordination, and interpersonal skills.
• Professional appearance, communication, and manner.
• Proactive and able to anticipate tasks and follow through without constant supervision.

Responsibilities

• Provide day-to-day administrative and coordination support to the Managing Director.
• Manage and coordinate the Managing Director's calendar, appointments, meetings, and schedules.
• Arrange and coordinate business meetings, transportation, accommodation, and travel itineraries.
• Prepare meeting materials, documents, and other administrative materials as required.
• Take meeting notes, follow up on action items, and ensure pending matters are properly tracked.
• Assist with communication and coordination between the Managing Director, local employees, China-based colleagues, clients, business partners, and external parties.
• Conduct follow-ups and provide timely reminders on appointments, tasks, and pending matters.
• Handle confidential information and documents with discretion.
• Assist the Managing Director with ad-hoc business and administrative matters as required.
• Support general office administration and daily workplace operations.
• Coordinate with property management, vendors, contractors, and external service providers.
• Assist with office facilities, supplies, maintenance, and service arrangements.
• Support travel, meeting, event, and business arrangement coordination.
• Assist with office documentation, filing, records, and administrative processes.
• Provide administrative and coordination support to local and expatriate employees when required.
• Perform other administrative and coordination duties assigned by management.
• Coordinate with the Company Secretary on corporate secretarial and statutory matters, including preparation and submission of required documents, maintaining corporate records, and following up on relevant corporate compliance matters.

Skills

Mandarin proficiency

English proficiency

Malay proficiency

Excellent communication

Well organized

Education

Diploma or Bachelor’s Degree in Business Administration / Management / Secretarial Studies

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

CRBC (M) Holdings Sdn Bhd is seeking a reliable Personal Assistant / Administrative Executive to support the Managing Director and coordinate with local and China-based teams. The role emphasizes discretion, organization, and proactive handling of schedules, travel, and meetings.

You will manage calendar, arrange travel, prepare materials, take notes, and liaise with vendors and external parties while maintaining professional standards and confidentiality in a multinational environment in