Personal Assistant

Raffles K12 Sdn Bhd; Johor Bahru; On-site; MYR 60,000 - 100,000; Full time

Job summary

Raffles K12 Sdn Bhd in Malaysia seeks a capable administrator to support the Director's Office with high-level secretarial and administrative duties, ensuring professionalism and confidentiality. You will manage the Director's schedule, arrange meetings and travel, oversee facilities, handle expenses, and coordinate with Mandarin translation when needed.

The role requires strong organizational skills, discretion, and the ability to multitask in a fast-paced environment.

Qualifications

• Bachelor's Degree, Post Graduate Diploma, or Professional Degree in any discipline.
• Minimum of 3 years of relevant working experience in a similar role.
• Excellent organizational skills with strong attention to detail.
• Strong time management and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and comfortable using digital tools to support daily administrative tasks.
• Experience in bookkeeping and travel coordination will be an added advantage.
• Highly organized, resourceful, and able to manage multiple priorities while maintaining accuracy, discretion, and professionalism in a fast-paced environment.

Responsibilities

• Ensure the smooth and efficient operation of the Director's Office by providing high-level administrative support.
• Provide a full spectrum of secretarial and administrative support with utmost professionalism and confidentiality.
• Manage the Director's schedule, including appointments, meetings, and travel arrangements.
• Oversee office facilities, supplies, and maintenance to ensure smooth daily operations.
• Handle the Director's expense-related matters.
• Assist with Mandarin language translation when required.
• Perform other ad hoc duties and responsibilities as assigned by the Director.

Skills

Calendar management

Communication

Multitasking

Confidentiality

Mandarin translation

Education

Bachelor's Degree / Post Graduate Diploma / Professional Degree

Tools

Microsoft Office Suite

Job description

Ensure the smooth and efficient operation of the Director's Office by providing high-level administrative support.

Provide a full spectrum of secretarial and administrative support with the utmost professionalism and confidentiality.

Manage the Director's schedule, including appointments, meetings, and travel arrangements.

Oversee office facilities, supplies, and maintenance to ensure smooth daily operations.

Handle the Director's expense-related matters.

Assist with Mandarin language translation when required.

Perform other ad hoc duties and responsibilities as assigned by the Director.

Requirements

Bachelor's Degree, Post Graduate Diploma, or Professional Degree in any discipline.

Minimum of 3 years of relevant working experience in a similar role.

Excellent organizational skills with strong attention to detail.

Strong time management and multitasking abilities.

Excellent written and verbal communication skills.

Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and comfortable using digital tools and technology to support daily administrative tasks.

Experience in bookkeeping and travel coordination will be an added advantage.

Highly organized, resourceful, and able to manage multiple priorities while maintaining accuracy, discretion, and professionalism in a fast-paced environment.