Personal Assistant to Executive Director

Transnational Insurance Brokers (M) Sdn. Bhd.; Sarawak; On-site; MYR 39,000 - 67,000; Full time

Job summary

Transnational Insurance Brokers (M) Sdn. Bhd. is seeking a Personal Assistant to the Executive Director to provide a blend of administrative support, strategic coordination, and personal assistance.

The role includes managing complex calendars, arranging high-level meetings, and coordinating travel with detailed itineraries to streamline the Director's operations. The candidate will act as the primary gatekeeper between the Director and internal teams, clients, and external stakeholders, and

Qualifications

• 5+ years of experience as an Executive or Personal Assistant.
• Diploma or degree in Business Administration or a related field.
• High proficiency in MS Office.

Responsibilities

• Preparing agendas, taking minutes, and following up on action items.
• Gathering and analyzing data to prepare presentations, reports, and business briefs.
• Maintaining discretion regarding sensitive information.
• Managing personal errands, household maintenance, and personal appointments if required.

Skills

Calendar management

Education

Diploma/degree in Business Administration

Tools

MS Office

Job description

Personal Assistant to Executive Director

1. Provides a blend of administrative support, strategic coordination, and personal assistance to streamline the Director's daily operations.

2. Managing complex calendars, scheduling high-level meetings, and handling all travel arrangements and detailed itineraries.

3. Acting as the primary gatekeeper and point of contact between the Director and internal teams, clients, and external stakeholders.

4. Preparing agendas, taking minutes, and following up on action items to ensure project timelines are met.

5. Gathering and analyzing data to prepare presentations, reports, and business briefs.

6. Maintaining absolute discretion regarding sensitive strategic and personal information.

7. Managing personal errands, household maintenance, and personal appointments if required by the role.

Job Requirements

1. Minimum 5 years of experience in Executive or Personal Assistance.

2. A diploma or degree in Business Administration or a related field is standard.

3. High proficiency in MS Office.

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