Personal Assistant cum Office Admin

Private Advertiser; Kuching; On-site; MYR 30,000 - 54,000; Full time

Job summary

Private Advertiser in Kuching, Sarawak, Malaysia, is seeking a capable Personal Assistant / Office Administrator to support the director with high-level administrative and personal tasks. The role requires excellent organizational skills, Mandarin communication, and fluency in English and Malay, with strong discretion.

You will manage schedules, travel arrangements, office operations, and communications, while ensuring policy compliance and efficient handling of multiple tasks in a professional

Qualifications

• Diploma or degree in Business Administration or related field.
• Experience as Personal Assistant or Office Administrator preferred.
• Must have full working rights in Malaysia.
• Mandarin proficiency required due to frequent client communication.
• Fluent in English and Malay.
• Strong organizational and time-management skills.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and handle multiple tasks.
• Discretion and professionalism.
• Familiar with travel logistics and corporate event planning.

Responsibilities

• Provide high-level administrative and personal support to director.
• Manage schedules, calendars, meetings and appointment.
• Handle confidential correspondence and communication.
• Make travel arrangements and prepare detailed itineraries.
• Assist with personal tasks as required by the director.
• Oversee general office operations, supplies and maintenance.
• Organize and maintain office filing systems.
• Manage incoming calls, emails and correspondence.
• Ensure compliance with company policies and procedures.
• Provide on-the-go administrative support during travel.
• Handle travel-related logistics such as bookings, meeting arrangements and expense reporting.

Skills

Time management

Organizational skills

Communication

Multitasking

Discretion

Independence

Mandarin

Bilingual English/Malay

Education

Diploma or Degree in Business Administration

Tools

MS Office

Job description

Key Responsibilities:

Personal Assistant Duties:

• Provide high-level administrative and personal support to director
• Manage schedules, calendars, meetings and appointment
• Handle confidential correspondence and communication
• Make travel arrangements and prepare details itineraries
• Assist with personal tasks as required by the director

Office Administrative Duties:

• Oversee general office operations, supplies and maintenance
• Organize and maintain office filling systems
• Manage incoming calls, emails and correspondence
• Ensure compliance with company policies and procedures
• Provide on-the-go administrative support during travel
• Handle travel-related logistics such as bookings, meeting arrangements and expense reporting

Requirements

• Diploma or Degree in Business Administration or related field
• Proven experience as a Personal Assistant, Office Administrator, or similar role are preferable
• Candidates must have full working rights in Malaysia
• Proficiency in Mandarin is required as the role involves frequent communication with Mandarin-speaking clients and business associates
• Excellent verbal and written communication skills in English and Malay
• Strong organizational and time management skills
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to work independently and handle multiple tasks
• High level to discretion and professionalism
• Familiarity with travel logistics and corporate event planning