Executive Assistant

Best Momentum Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 61,000; Full time

Job summary

Best Momentum Sdn Bhd in Kuala Lumpur is seeking an organized Executive Secretary to support executives with scheduling and confidential matters, while maintaining meticulous filing and travel arrangements.

You will prepare presentation slides, manage written communications, and liaise with management and partners to prevent mis-communication. Proficiency in Mandarin and MS Office is required, with at least 1 year of experience.

Qualifications

• Candidate must have a bachelor’s degree or in administrative/business related studies with CGPA 3.0 or 2nd class upper.
• Strong interpersonal, analytical and communication skills are required.
• Ability to work independently and within a team, with attention to deadlines.
• Proficiency in Mandarin to communicate with Mandarin-speaking clients.

Responsibilities

• Manage scheduling for executives and confidential matters.
• Provide and maintain secretarial and executive administrative duties including meeting coordination and filing.
• Liaise confidentially with management, departments, and associates to avoid mis-communication.
• Prepare presentation slides and manage written communications.
• Arrange detailed travel plans and meetings, and compile travel documents.
• Support events and other tasks as required.

Skills

Mandarin proficiency

Interpersonal skills

Communication skills

Organizational skills

Deadline management

Education

Bachelor’s degree in Administrative/Business or related

CGPA 3.0 or 2nd class upper

Tools

Microsoft Office

Excel

PowerPoint

Job description

To manage scheduling all executive(s) and confidential matters of the Company.

To provide and maintain a full spectrum of secretarial and executive administration duties such as arranging meeting schedules, maintaining a proper filing system of documents, etc.

To liaise professionally and strictly confidentially with all levels of management, department, and business associates to avoid miss-communication.

Preparing presentation slides and effectively managing all written communication.

Maintain absolute confidentiality on all given tasks.

Arranging detailed travel plans, itineraries, and compiling documents for travel-related meetings.

Proactive support and knowing all the events going on inside the company and action taking may be needed in certain situations.

Perform any additional tasks assigned.

Job Requirements:

Candidate must possess at least a bachelor’s degree or in administrative / Business or any related Studies with equivalent with a minimum CGPA 3.0 or 2nd class upper.

Possess good interpersonal, analytical and communication skills.

Able to complete the task within the deadline.

Strong organizational and interpersonal skills.

Excellent written and verbal communication skills.

Proficient in Microsoft Office/Excel/PowerPoint.

Ability to work independently and as part of a team.

At least 1 year working experience.

Should have proficiency in Mandarin to effectively communicate with Mandarin speaking clients.