People & Culture Executive (Human Resource Executive)

EVOLVELAND BHD.; Miri; On-site; MYR 42,000 - 66,000; Full time

Job summary

EVOLVELAND BHD. in Miri, Malaysia, seeks a People & Culture Executive (HR Executive) to lead day-to-day HR administration, recruitment support, and learning initiatives in a 4‑star international hotel.

You will maintain employee data, oversee payroll-related tasks, onboarding, welfare activities, compliance, diversity programs, and coordinate training calendars across departments to enhance service quality.

Qualifications

• Experience in HR administration and payroll processes preferred.
• Familiarity with recruitment, onboarding and training coordination is advantageous.
• Knowledge of local labour laws and HR best practices beneficial.

Responsibilities

• Process day-to-day People & Culture administration accurately and timely.
• Prepare letters and update HRIS for new hires, transfers, resignations, promotions.
• Coordinate recruitment activities including interviews and onboarding.
• Coordinate learning & development activities and training calendars.
• Oversee payroll processing dates and welfare activities.
• Ensure compliance with labour laws and promote diversity and inclusion.
• Maintain positive relations across departments and external contacts.

Job description

People & Culture Executive (Human Resource Executive)

• Process day-to-day People & Culture administration in an accurate and timely manner
• Correspondences eg Letter of appointment (LOA), Heartist transfer / movement, resignation, promotion etc. as well as updating HR Management System.
• Create and update employee data record in system eg tracking of medical benefits, issuance of locker keys, uniforms,
• Prepare monthly Heartist’ bi-weekly newsletter.
• Organize and execute employees’ social, athletic and recreational activities eg townhall, annual dinners, CSR projects, etc.
• Update and track annual and probation period appraisals of all employees.
• Work permit applications and follow-ups.
• Assist colleagues with all HR related queries and questions.
• Maintain a good working relations with all departments and all professional external contacts.

Recruitment

• Coordinate with the hiring managers on the recruitment of employees based on approval by the divisional head and General Manager, following established standards, policies and procedures.
• Conducting interviews, screening resumes, and evaluating candidates to identify the best fit for available positions.
• Prepare and issue contracts to all new employees
• Conduct and ensure smooth onboarding experience for all new hires
• Produce monthly reports of annual leaves balances for HOD.

Learning & Development

• Conduct orientation and relevant training for new joiner on monthly basis.
• Coordinate with HODs updating of quarterly and yearly training calendar of the hotel
• Tracking and produce monthly reports for HOD on training plans vs execution : before 10th of the month
• Monthly update training hours attendance reports : before 4th of the month
• Tracking to update usage of training portals by producing monthly reports eg Atiom, DTS (Learning Management System (LMS), Typsy, Ines : every 10th of the month
• Retrieve and updating HOD on HRDC funds balances / usage : every 10th of the month

Employees Welfare

• Bi-weekly hostel visits and checks (mid and month end) and produce inspection report of every visit.

Payroll Management

• Producing payroll on / before 22-23rd every month.
• Preparing payment of casual workers (every Thursday) and coordinate with Finance team.

Compliance and Legal Issues

• Ensuring compliance with labor laws, regulations, and industry standards related to employment practices.

Diversity and Inclusion

• Promoting diversity and inclusion initiatives to ensure a fair and equitable workplace environment for all employees.
• Implementing diversity training programs, addressing unconscious bias, and fostering a culture of belonging and respect.

Other Responsibilities

• Promoting positive work relationships and fostering a supportive work environment to enhance employee morale and productivity.
• Attend all briefings, meetings and trainings as assigned by management
• Maintain a high standard of personal appearance and hygiene at all times
• Be aware of the hotel fire & life safety/emergency procedures
• Perform other reasonable duties assigned by the assigned by the Management
  

Will be the most fun and talk of town, 4 star International Chain Hotel.

Located at the heart of the city and aim to provide the unforgettable hospitality experiences to our guest.

Will be the most fun and talk of town, 4 star International Chain Hotel.

Located at the heart of the city and aim to provide the unforgettable hospitality experiences to our guest.