Payroll Specialist | Hybrid (Bilingual: CN & EN)

FastLane Group; Petaling Jaya; Hybrid; MYR 56,000 - 100,000; Full time

Benefits offered by this job

Flexible hybrid work schedule

Attractive remuneration and commission

Annual performance bonus

Comprehensive medical coverage

Up to 18 days annual leave

Personal leaves (Study/Examination, M

Office locations near transport hubs

Job summary

FastLane Group in Malaysia is seeking a Payroll Specialist to support Hong Kong payroll, MPF administration, Employer’s Return and visa matters for international clients. The role collaborates with regional teams and develops payroll operation skills in a dynamic environment.

You will handle payroll processing, visa documentation, HR admin and reports, with on-site work for the first three months and a hybrid model thereafter.

Qualifications

• 2–5 years of HR experience, preferably in payroll and employment visa administration.
• Experience with Hong Kong payroll and HR practices is preferred.
• Familiarity with payroll systems and HRIS is an advantage.
• Good understanding of MPF, Employer's Return requirements, and visa processes.
• Proficient in English and Chinese (Mandarin) and able to handle written documentation.

Responsibilities

• Payroll Administration: process payroll accurately and on time, including salary calculations, overtime, statutory deductions, and MPF administration.
• Visa Administration: support employment visa applications, renewals, and related immigration matters; liaise with authorities.
• HR & Administrative Support: maintain employee records, generate reports, support onboarding and HR activities.

Skills

Payroll processing

HR operations

English proficiency

Chinese proficiency

Organization

Data accuracy

Education

Bachelor's degree in HR or related

Tools

HRIS

Payroll systems

MS Excel

MS Word

Job description

About Us:

At FastLane by ENCOR, we are proud to be part of ENCOR Group, a leading corporate services platform in Asia with professional teams across Hong Kong, Mainland China, Singapore, the UAE, Malaysia, and a wider global network.

Being part of the Group gives our people access to a broader platform, with opportunities to work with regional teams, gain international exposure, and continue developing professionally.

We are looking for a Payroll Specialist to join our Malaysia team. You will work closely with our Hong Kong and regional teams, supporting Hong Kong payroll, MPF administration, Employer’s Return and employment visa matters for international clients.

This role is suitable for someone with a solid payroll or HR operations background who is interested in developing their expertise in Hong Kong payroll, employment compliance and visa administration. On-the-job guidance will be provided for candidates who are new to Hong Kong payroll and visa processes.

Work Arrangement:

• On-site presence required during the initial three months (subject to performance).
• Hybrid work model thereafter, combining remote work with occasional in-office collaboration.
• Opportunities to gain exposure to regional engagements.

Key Responsibilities

Payroll Administration

• Process payroll accurately and on time, including salary calculations, overtime, statutory deductions, and MPF administration.
• Assist with Employer's Return (IR56 forms) preparation and related payroll matters.
• Maintain payroll records and ensure data accuracy within the payroll system.
• Respond to payroll-related enquiries and resolve issues promptly.

Visa Administration

• Support employment visa applications, renewals, and related immigration matters.
• Prepare and coordinate the required documentation for visa submissions.
• Liaise with the Hong Kong Immigration Department and external parties where necessary.
• Ensure compliance with Hong Kong immigration requirements and timelines.

HR & Administrative Support

• Maintain employee records and monitor payroll and visa status.
• Prepare payroll, visa, and HR-related reports and documentation.
• Support onboarding and other HR administrative activities.
• Perform other ad hoc duties as assigned.

Requirements

• A bachelor's degree in Human Resources, Business Administration, or a related discipline is preferred.
• 2–5 years of HR experience, preferably in payroll and employment visa administration.
• Experience with Hong Kong payroll and HR practices is preferred.
• Familiarity with payroll systems and HRIS is an advantage.
• Good understanding of the Hong Kong Employment Ordinance, payroll processing, MPF, and Employer's Return requirements.
• Knowledge of Hong Kong employment visa and immigration procedures.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Detail-oriented with a high level of accuracy.
• Proficient in Microsoft Office, particularly Excel and Word.
• Proficient in both English and Chinese (Mandarin), with the ability to communicate effectively and handle written documentation in both languages.

Personal Attributes

• Strong communication and interpersonal skills.
• Able to handle confidential information with professionalism.
• Proactive, responsible, and solutions-oriented.

Benefits & Perks:

• Flexible hybrid work schedule.
• Attractive remuneration and commission.
• Annual performance bonus.
• Comprehensive medical coverage.
• Up to 18 days of annual leave plus company holidays.
• Additional personal leaves (Study/Examination, Marriage, Paternity, etc.).
• Office locations near transport hubs.
• Enjoyable and vibrant workplace atmosphere.