Payroll Assistant

AS White Global Pty; Kuala Lumpur; Hybrid; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Great Place to Work certified

Comprehensive medical care for you and

Generous paid leave

LinkedIn Learning access

Flexible work setup

Job summary

AS White Global Pty is seeking a Payroll Assistant in Kuala Lumpur to support monthly payroll processing, HRIS administration, and data management. The role partners with leaders to ensure accurate records, statutory compliance, and timely payroll delivery.

The position requires a Diploma or Bachelor’s degree in HR or related field, 1–2 years in payroll/HRIS, and strong Excel skills. The role starts on-site for 3 months with a hybrid pattern thereafter, offering competitive compensation and

Qualifications

• 1–2 years of payroll or HRIS experience.
• Good knowledge of Malaysian payroll and statutory requirements.
• Proficient in Microsoft Office, especially Excel; HR2000 experience is a plus.
• Strong attention to detail and accuracy.
• Excellent administrative and organisational skills.
• Able to handle confidential information with discretion.
• Strong communication and interpersonal skills.
• Able to manage multiple priorities and meet deadlines.

Responsibilities

• Assist in monthly payroll processing and administration accurately within required timelines and statutory compliance.
• Coordinate attendance, OT, leave records and payroll-related matters with leaders and stakeholders.
• Maintain accurate payroll documentation and HRIS records.
• Prepare payroll reports, reconcile data, and support audits or submissions.
• Assist with other HR and payroll-related duties as assigned by Management.

Skills

Payroll processing

HRIS administration

MS Excel

Attention to detail

Communication

Education

Diploma or Bachelor’s Degree in HR/Business Admin

Tools

HRIS HR2000

Job description

Be part of a high-performing HR team that partners with international businesses to build exceptional talent and deliver sustainable people solutions that drive long-term growth

The Opportunity

As a Payroll Assistant, you’ll support accurate payroll processing, statutory compliance, HRIS administration, employee data management, and HR reporting, keeping payroll and people operations running smoothly and efficiently.

• Proudly Great Place to Work® certified
• Celebrate globally: Company trips (2025: Hong Kong, 2024: Thailand), Culture Champs, Year-end parties, leadership awards & more
• Grow with stability: 100+ in our 10‑Year Club by 2025
• Dynamic talent network: 2,000+ across APAC and beyond
• Competitive compensation with annual reviews
• Comprehensive medical care for you and your family
• Generous paid leave because work‑life balance matters
• Level up with LinkedIn Learning and tailored training
• Flexible work setup

“ ASW is my second home and family. They have opened a lot of opportunities for me .” - Underwriting Assistant, ASW Philippines.

What You’ll Do

• Assist in monthly payroll processing and administration accurately within the required timeline and compliance with statutory requirements.
• Coordinate with leaders or relevant stakeholders regarding attendance, OT, leave records and payroll-related matters.
• Maintain proper filing of payroll documentation, ensuring employee records and the HR database are accurate, up to date, and compliant with company requirements.
• Prepare payroll related reports, reconcile payroll data, and support audits or statutory submissions as required.
• Assist with other HR related administrative and payroll-related duties as assigned by Management.

Key Criteria

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• 1–2 years of experience in payroll or HRIS administration.
• Good knowledge of Malaysian payroll and statutory requirements.
• Proficient in Microsoft Office, particularly Excel; experience with payroll software such as HR2000 is an advantage.
• Strong attention to detail with a focus on accuracy.
• Excellent administrative and organisational skills.
• Able to handle confidential information with discretion.
• Strong communication and interpersonal skills.
• Able to manage multiple priorities and meet deadlines.

Work setup:

• Kuala Lumpur (Mid Valley City): 7:30 AM – 3:00 PM MYT. Fully on‑site for the first 3 months, followed by a hybrid arrangement (3 days on‑site, 2 days WFH).