Payroll Specialist

KUKA; Petaling Jaya; On-site; MYR 60,000 - 96,000; Full time

Job summary

KUKA Group in Malaysia is seeking an experienced Payroll & HR Operations Specialist to manage payroll data, ensure accuracy, and drive improvements across local processes.

You will work with in-house teams or vendors, ensure statutory compliance, and deliver high-quality HR data services in a shared services setup. The role offers collaboration, learning, and growth opportunities within KUKA Group.

Qualifications

• Strong understanding of employee lifecycle processes and HR systems within a Shared Services environment.
• With minimum 3 years of related HR working experiences in Payroll and HR Operations.
• Experience in relevant payroll procedures, practices and country statutory.

Responsibilities

• Ensure data quality and data integrity for Payroll and HR data maintenance processes.
• Manage full payroll portfolio (either in-house or via vendors) accurately, timely and in compliance with statutory requirements, business policies and company guidelines.
• Responsible for payroll issues resolutions, data analysis, payroll accounting activities, payroll taxation and legislation administration.
• Provides solutions to manage time and attendance processes for office and production workers, including time system configurations and schedules.
• Provide actual payroll and compensation data based on SAPHR to the Compensation & Benefits and Mobility teams in support of the salary review management.
• Develop expertise in International labor and social standards and support audits.
• Responsible for vendor management for Payroll, including vendor scouting, selection, contract management, onboarding, monitoring and invoices.
• Accountable to ensure finance processes related to payroll are followed with high accuracy.

Skills

Payroll data

HR data stewardship

Process improvement

Analytical skills

Tools

SAPHR

Job description

Discover your impact with KUKA Group

KUKA Group offers an enormous spectrum of possibilities to advance your career, live your passions and unlock your potential. We´re one of the world's leading automation specialists, offering global opportunities in areas such as robotics, automation, logistics, software solutions and electronics. If you´re a go-getter, a visionary with bold ambitions and believer in collaboration and mutual respect, then you're poised for success here at KUKA Group.

Responsibilities

Make an impact Key Duties

• Understand business needs and provide expert advice, services and solutions on Payroll, HR data, systems and processes.
• Provide expert consultation in payroll and HR data practices by staying abreast of current and emerging market insights and legal legislations in local countries.
• Drive process improvements, automation, and digitalization measures to offer best service delivery experience.
• Ensure payroll and statutory reporting and payments are processed with high accuracy and timeliness according to our SLAs and local legal requirements.

Key Responsibilities

• Ensure data quality and data integrity for Payroll and HR data maintenance processes.
• Manage full payroll portfolio (either in-house or via vendors) accurately, timely and in compliance with statutory requirements, business policies and company guidelines. Responsible for payroll issues resolutions, data analysis, payroll accounting activities, payroll taxation and legislation administration.
• Provides solutions to manage time and attendance processes for office and production workers, including the maintenance of time system configurations, time settings such as public holiday calendar maintenance, work schedules arrangements, time calculation rules etc.
• Provide actual payroll and compensation data based on SAPHR to the Compensation & Benefits and Mobility teams in support of the salary review management. Develop expertise in International labor and social standards and support relevant internal/external audit analysis (for example: Corporate Audits, external audits, FRC processes)
• Responsible for vendor management for Payroll, which includes service provider scouting, selection, negotiation, contract management, onboarding, performance monitoring and vendor invoice processing.
• Accountable to ensure finance processes with relevance to payroll is followed through with high accuracy and timeliness.

Application Requirements

What you need to succeed

• Strong understanding of employee lifecycle processes and HR systems within a Shared Services environment
• With minimum 3 years of related HR working experiences in Payroll and HR Operations
• Experience in relevant payroll procedures, practices and country statutory

Great working environment

Great Team Spirit

DEI (Diversity, Equity, and Inclusion) statement

Our core belief is in treating each other with kindness, an open mind, and mutual respect, creating an environment where everyone feels empowered to bring their authentic selves to work.

KUKA Group is a company committed to equal opportunities. We manage every application with meticulous care and consideration - with a decision-making process that pays no heed to your origin, educational background, age, gender, sexual orientation, or your religious or political beliefs. If you join KUKA Group, you will have ample opportunities to share what motivates you and what defines your individuality.