Payroll Specialist

KUKA Aktiengesellschaft; Petaling Jaya; On-site; MYR 112,000 - 156,000; Full time

Job summary

KUKA Group is seeking a Payroll Specialist to optimize payroll operations across our global teams. You will oversee data integrity, ensure timely payroll processing, and provide expert guidance on HR data practices within a Shared Services setup.

In this role you will drive process improvements, manage internal and vendor payroll activities, and collaborate with Compensation & Benefits and Mobility teams on salary reviews and audits, while staying compliant with local statutory requirements.

Qualifications

• Strong understanding of employee lifecycle processes and HR systems within a Shared Services environment.
• Minimum 3 years of related HR working experience in Payroll and HR Operations.
• Experience in payroll procedures, practices and country statutory requirements.

Responsibilities

• Understand business needs and advise on Payroll, HR data, systems and processes.
• Provide payroll consultation while following local laws and market insights.
• Drive process improvements, automation and digitalization for service delivery.
• Ensure payroll and statutory reporting and payments are accurate and timely.
• Maintain data quality and integrity for Payroll and HR data maintenance.
• Manage payroll portfolio in-house or via vendors; resolve payroll issues.
• Support time and attendance for office and production staff; manage time settings.
• Provide payroll data from SAPHR to Compensation & Benefits and Mobility teams; support audits.
• Vendor management for Payroll: sourcing, selection, contract management, onboarding, performance monitoring.
• Ensure payroll finance processes are followed with high accuracy.

Skills

Payroll

HR data

Vendor management

Data quality

Time & attendance

Tools

SAP HR

HRIS

Payroll systems

Job description

Payroll Specialist

Discover your impact with KUKA Group

KUKA Group offers an enormous spectrum of possibilities to advance your career, live your passions and unlock your potential. We´re one of the world's leading automation specialists, offering global opportunities in areas such as robotics, automation, logistics, software solutions and electronics. If you´re a go-getter, a visionary with bold ambitions and believer in collaboration and mutual respect, then you're poised for success here at KUKA Group.

Responsibilities Make an impactKey Duties

• Understand business needs and provide expert advice, services and solutions on Payroll, HR data, systems and processes.
• Provide expert consultation in payroll and HR data practices by staying abreast of current and emerging market insights and legal legislations in local countries.
• Drive process improvements, automation, and digitalization measures to offer best service delivery experience.
• Ensure payroll and statutory reporting and payments are processed with high accuracy and timeliness according to our SLAs and local legal requirements.

Key Responsibilities

• Ensure data quality and data integrity for Payroll and HR data maintenance processes.
• Manage full payroll portfolio (either in-house or via vendors) accurately, timely and in compliance with statutory requirements, business policies and company guidelines. Responsible for payroll issues resolutions, data analysis, payroll accounting activities, payroll taxation and legislation administration.
• Provides solutions to manage time and attendance processes for office and production workers, including the maintenance of time system configurations, time settings such as public holiday calendar maintenance, work schedules arrangements, time calculation rules etc.
• Provide actual payroll and compensation data based on SAPHR to the Compensation & Benefits and Mobility teams in support of the salary review management. Develop expertise in International labor and social standards and support relevant internal/external audit analysis (for example: Corporate Audits, external audits, FRC processes)
• Responsible for vendor management for Payroll, which includes service provider scouting, selection, negotiation, contract management, onboarding, performance monitoring and vendor invoice processing.
• Accountable to ensure finance processes with relevance to payroll is followed through with high accuracy and timeliness.

Application Requirements What you need to succeed

• Strong understanding of employee lifecycle processes and HR systems within a Shared Services environment
• With minimum 3 years of related HR working experiences in Payroll and HR Operations
• Experience in relevant payroll procedures, practices and country statutory