Payroll Specialist / Senior

Boston Scientific; Penang; On-site; MYR 112,000 - 179,000; Full time

Job summary

Boston Scientific in Penang seeks a Payroll Process Supervisor to support the Finance Manager on payroll initiatives. You will apply advanced payroll principles, ensure local compliance, and design audit processes while coordinating with the outsource partner.

You will lead Kronos timekeeping setup, payroll data, and reporting, plus ensure timely, accurate payments and audits. Requires degree and 5–10 years’ experience in multinational payroll operations.

Qualifications

• Bachelor's degree in HR, business, finance or related field.
• 5–10 years of payroll experience in a multinational environment.
• Strong knowledge of payroll processing, statutory compliance, and taxation.
• Experience with payroll and time & attendance systems (Kronos preferred).
• Hands-on expatriate and assignment payroll administration.
• Strong project and stakeholder management skills.

Responsibilities

• Ensure all site staff are paid on time, correctly and in compliance with legal requirements.
• Manage payroll relationship with HR Service Centre and third-party provider SLA.
• Set up new employees for payroll; handle ad hoc payments.
• Oversee expatriate payroll and ensure tax compliance.
• Lead internal/external payroll audits and month-end accounting.
• Produce management reports on payroll and labour costs.
• Configure Kronos timekeeping rules and train supervisors.

Skills

Payroll processing

Statutory compliance

Payroll taxation

Time & attendance systems

Expatriate payroll

Project management

Stakeholder management

Independent work

Payroll accounting

Forecasting

Education

Bachelor's Degree in Human Resource Management, Business Management, Finance, Administration, or related field

Tools

Kronos

Job description

Purpose Statement

The Payroll Process Supervisor supports the Finance Manager in all special projects and company initiatives that impact the Payroll organization. The Payroll Process Supervisor works independently and applies advanced payroll principles and knowledge to ensure standard operating procedures are followed, compliance to all local legal requirements relating to payroll, designs and implements payroll audit processes and methodology, focal contact with outsource provider, and manages payroll efficiency and accuracy initiatives.Primary responsibilities for this position include pay results validation and confirmation using applied audit principles and designed controls. Develop, manage and implement continued process improvement initiatives, standardization, and efficiency goals in collaboration with outsource partner.

Job Responsibilities

• Ensure all site staff are paid on time , correctly, in full and in compliance with all legal requirements
• Management of payroll relationship with HR Service Centre.
• Management of 3rd party payroll service provider to SLA
• Set up of all new employees for payroll purposes
• Manage ad hoc or one off payments
• Expatriate payroll processing and adherence to Revenue requirements.
• Ensuring compliance with Statutory/SOX and Company legislation/policy.
• Site Lead for Internal/External audit for the Payroll function.
• Payroll Month End Accounting.
• Analyse comp and ben spend versus plan
• Analyse actual labour cost per hour
• Return of all Payroll related statutory returns, external reports.
• Provision of Management reports in relation to the Payroll function.
• Employee Expense - Policy setting, communication and supervision of payment process.
• To establish and support a work environment of continuous improvement that supports BSC’s Quality Policy, Quality System and the appropriate regulations for the area.
• Site lead of Initial set up of Kronos time and recording system
• Enter any manual data needed such as cost centres, badges, shift patterns, work centres
• Set up Kronos codes and ensure the correct codes are used by employees/supervisors
• Expert on Kronos rules and how they relate to employee pay, set up new rules and maintain
• Training of site supervisors to correctly sign off employee Kronos time sheets and manage time allocations to the correct codes
• Ensure employee time cards are signed off on time and are complete
• Annual system maintenance, support system upgrades and updates
• Develop non-standard reports in conjunction with the Kronos IT team as required to run the business
• Analysis of paid hours for labour efficiency calculations
• Payroll and finance admin
• Manage finance element of quality first bonus plan
• Manage flexi benefit plan

Job Requirements

• Bachelor's Degree in Human Resource Management, Business Management, Finance, Administration, or related field.
• 5-10 years of payroll experience in an industry / multinational company.
• Strong knowledge of payroll processing, statutory compliance, and payroll taxation.
• Experience with payroll and time & attendance systems.
• Hands-on experience in expatriate and assignment payroll administration.
• Strong project management and stakeholder management skills.
• Ability to work independently and manage multiple priorities.
• Experience in payroll accounting and reporting.
• Payroll forecasting and tax forecasting experience is an added advantage.

Preferred Skills

• Country-specific payroll statutory and tax expertise.
• Compliance driven. High level of integrity, discretion and attention to confidentiality and privacy.
• Vendor management experience. Strong analytical and problem-solving skills.
• High attention to detail and accuracy.

About Us

As a global medical technology leader for more than 40 years, our mission at Boston Scientific (NYSE: BSX) is to transform lives through innovative medical solutions that improve the health of patients. If you’re looking to truly make a difference to people both around the world and around the corner, there’s no better place to make it happen.