Payroll Executive (Malaysia Payroll)

FUJIFILM Business Innovation; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

FUJIFILM Business Innovation Malaysia is seeking a Payroll Specialist to manage end-to-end payroll processing with accuracy and compliance. You will coordinate schedules, validate data, and produce payroll reports while ensuring timely sign-off and bank file approvals.

Ideal candidates have 2–3 years of payroll or HR experience, a Bachelor's degree, strong Excel skills, and a high level of confidentiality in handling sensitive information.

Qualifications

• 2-3 years of experience in Payroll or HR, preferably in a Shared Services environment.
• Bachelor’s Degree in a relevant discipline.
• Solid understanding of key HR and payroll processes.
• Strong attention to detail with excellent accuracy and data validation skills.
• Good communication and interpersonal skills, with the ability to work confidently with multiple stakeholders.
• Analytical mindset with the ability to interpret payroll data and resolve issues effectively.
• High level of confidentiality and professionalism when handling sensitive information.
• Proficient in Microsoft Office (especially Excel).

Responsibilities

• Manage end-to-end payroll processing, ensuring accuracy and compliance.
• Coordinate and manage payroll schedules, ensuring all stakeholders meet timelines.
• Validate payroll data to ensure completeness and accuracy, resolving discrepancies before payroll submission.
• Review and validate payroll outputs, reports, and bank files, supporting sign-off and bank file approval.
• Monitor onboarding and offboarding to ensure correct payroll setup and final payments.
• Liaise with payroll vendors, HRBP, Finance, IT and Compliance for smooth operations.
• Prepare payroll reports and handle statutory reporting and submissions.
• Develop and update SOPs, Work Instructions and User Manuals as required.
• Provide Level 2 payroll support to managers and employees; escalate if needed.
• Collaborate with HRBP on data gathering, validation, and adjustments (bonuses, salary changes).

Skills

Payroll processing

Data validation

Stakeholder management

Excel proficiency

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

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Manage end‑to‑end payroll processing, acting as both payroll preparer and checker to ensure accuracy and compliance.

Coordinate and manage payroll schedules, ensuring all stakeholders meet predefined timelines and deliverables.

Validate payroll data to ensure completeness and accuracy, resolving discrepancies with relevant parties prior to payroll submission.

Review and validate payroll outputs, reports, and bank files, and support payroll sign‑off and bank file approval processes.

Monitor onboarding and offboarding activities to ensure accurate payroll setup and final payments.

2. Vendor, Finance & Stakeholder Collaboration

Liaise closely with payroll vendors, HR Business Partners (HRBP), Finance, IT, and Compliance teams to ensure smooth payroll and time & attendance operations.

Validate vendor invoices to ensure payroll and related services are accurately charged.

Handle and process intercompany payroll recharges across the FUJIFILM group of companies.

Work with Finance on payroll provisioning, payroll journals, and bank reconciliations.

3. Reporting & Compliance

Prepare and deliver payroll reports based on subsidiary (SUBSI) requirements.

Manage statutory reporting and submissions, including income tax, pension, and insurance contributions, in compliance with local regulations.

Maintain strong working knowledge of payroll laws, regulations, and best practices to ensure full compliance and optimal value.

4. Process Improvement & Documentation

Develop, maintain, and update SOPs, Work Instructions, User Manuals, and communication materials as required.

Support payroll change requests in collaboration with SUBSI and payroll vendors.

Maintain Digital Personnel Files, supporting ongoing digitization of employee records.

5. Advisory & Support

Provide Level 2 payroll support to managers and employees, including payroll inquiries and system guidance; escalates to Level 3 support where necessary.

Compile and calculate payroll simulations and scenarios to support HRBP and business decision‑making.

Work closely with HRBP on payroll data gathering, validation, and clarification (e.g. bonus payments, salary adjustments, and final settlements).

What We’re Looking For:

2-3 years of experience in Payroll or HR, preferably within a Shared Services environment.

Bachelor’s Degree in a relevant discipline.

Solid understanding of key HR and payroll processes.

Strong attention to detail with excellent accuracy and data validation skills.

Good communication and interpersonal skills, with the ability to work confidently with multiple stakeholders.

Analytical mindset with the ability to interpret payroll data and resolve issues effectively.

High level of confidentiality and professionalism when handling sensitive information.

Proficient in Microsoft Office (especially Excel).