Payroll Executive (Human Resource)

The Swatch Group (Malaysia) Sdn Bhd; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Medical

Dental

GPA

Term Life Insurance

Group H & S

Staff Purc

Job summary

The Swatch Group (Malaysia) Sdn Bhd invites a Payroll Specialist to join our KL HR team. You will manage end-to-end payroll for the company and subsidiaries, handle statutory contributions, and ensure accurate reporting while maintaining confidentiality.

The role requires 4–5 years of payroll experience, strong Excel skills, and familiarity with Malaysian payroll regulations and HRIS systems (Timesoft/SAP). On-site in Kuala Lumpur with exposure to retail operations.

Qualifications

• Minimum 4–5 years of payroll experience.
• Experience with Malaysian payroll statutory requirements.
• Proficient in payroll software and HRIS (Timesoft, SAP).
• Strong MS Excel and reporting skills.
• Excellent communication and confidentiality required.

Responsibilities

• Manage full payroll processing for the company and subsidiaries.
• Ensure statutory compliance (EPF, SOCSO, EIS, PCB).
• Handle payroll adjustments and off-cycle payments.
• Maintain payroll records for internal and external audits.
• Administer HRIS and implement payroll process improvements.
• Respond to payroll queries with timely resolutions.
• Coordinate with Finance and retail operations on payroll matters.
• Support ad-hoc HR initiatives and administrative tasks.

Skills

Payroll processing

Statutory compliance

MS Excel

HRIS systems

Attention to detail

Communication

Education

Bachelor's degree in HR/Finance

Tools

Timesoft

SAP

Job description

Swatch Group is the world's number one manufacturer of finished watches. With its 16 watch brands, the Group is present in all price segments, and is also active in the manufacture and sale of jewelry, watch movements and components.

Swatch Group unites, among other companies, the following watch brands under its roof: Breguet, Harry Winston, Blancpain, Glashütte Original, Jaquet Droz, Omega, Longines, Rado, Union Glashütte, Tissot, Balmain, Certina, Mido, Hamilton, Swatch and Flik Flak. The Group has a strong distribution and multi-brand retail net with two sophisticated boutiques under the name of Tourbillon and Hour Passion. Swatch Group is also an important player in advanced nanomechanical, nanoelectronic and Bluetooth technologies essential to watchmaking and other industries.

We are looking for a Payroll specialist to join our HR team in KL, Malaysia office. The individual will be exposed to payroll with retail sales, handling end to end payroll process and establishing payroll processes in the role.

What You'll Be Doing

Payroll Processing & Statutory Compliance

Manage full payroll processing for the Company and subsidiaries, including basic salary, incentives, overtime, allowances, claims, bonuses, deductions, and statutory contributions.

Ensure payroll accuracy and compliance with all applicable statutory and regulatory requirements (e.g. EPF, SOCSO, EIS, PCB).

Handle payroll adjustments including pro-ration, back payments, and recovery arising from staff movement, new hires, resignations, and terminations.

Prepare and process off-cycle payroll and GIRO payments, reimbursements, and ad-hoc payments.

Prepare and submit statutory returns and year-end documents (e.g., EA/EC Forms) accurately and within deadlines.

Payroll Administration

Maintain accurate payroll records and documentation for internal and external audits.

Update payroll system with changes in policies, benefits, salary structures, and statutory rates.

Respond to payroll queries from employees and stakeholders in a professional and timely manner.

Payroll Reconciliation & Controls

Perform periodic payroll reconciliations, including reconciliation of payroll reports against the General Ledger and statutory contribution accounts, to ensure accuracy and completeness of financial records.

Prepare payroll accrual reports for Finance to support month-end and year-end closing activities.

Identify, investigate, and resolve payroll discrepancies or anomalies in a timely manner to ensure data integrity and compliance.

Assist in the implementation, strengthening, and continuous monitoring of internal controls over payroll processes and activities to mitigate risks and ensure regulatory compliance.

HR Systems & Process Improvement

Serve as administrator for HR systems including HRIS, time attendance, and other HR applications.

Maintain data accuracy, integrity, and confidentiality across all HR systems.

Identify and implement process improvements to enhance payroll efficiency, accuracy, and compliance.

Act as the primary point of contact for employee payroll enquiries and provide timely, professional resolution.

Coordinate with HRBP, Finance, and retail operations teams on payroll related matters.

Coordinate with external vendors, auditors, and government bodies to address payroll, statutory, and system-related matters.

Support ad-hoc HR initiatives, projects, and administrative tasks as assigned.

Employee Engagement

Work with the team to organize employee engagement activities, including team-building events, recognition programs, and other morale-boosting initiatives.

Who Are We Looking For

Minimum 4-5 years of Payroll experience, preferably in the retail industry.

Exposure to Malaysian payroll statutory requirements and payroll systems.

Proficient in payroll software and HRIS systems (e.g., Timesoft, SAP etc.)

Strong MS Excel and Reporting skills (formulas, pivot tables, data validation).

Knowledge of Malaysian statutory payroll processes and reporting (EPF/SOCSO/EIS/PCB).

Strong attention to details with a high level of accuracy, analytical thinking, and problem-solving ability.

Excellent communication and interpersonal skills.

Highly organised with strong time management skills, able to meet strict payroll deadlines while handling confidential information with integrity.

Swatch Group is the world's number one manufacturer of finished watches. With its 17 watch brands, the Group is present in all price segments, and is also active in the manufacture and sale of jewelry, watch movements and components. Swatch Group unites, among other companies, the following watch brands under its roof: Breguet, Harry Winston, Blancpain, Glashütte Original, Jaquet Droz, Léon Hatot, Omega, Longines, Rado, Union Glashütte, Tissot, Balmain, Certina, Mido, Hamilton, Swatch and Flik Flak. The Group has a strong distribution and multi-brand retail net with two sophisticated boutiques under the name of Tourbillon and Hour Passion. Swatch Group is also an important player in advanced nanomechanical, nanoelectronic and Bluetooth technologies essential to watchmaking and other industries. We are looking for highly motivated, dynamic and forward thinking individuals to join our team. If you are interested in a career with Swatch Group, please do get in touch with us.

Swatch Group is the world's number one manufacturer of finished watches. With its 17 watch brands, the Group is present in all price segments, and is also active in the manufacture and sale of jewelry, watch movements and components. Swatch Group unites, among other companies, the following watch brands under its roof: Breguet, Harry Winston, Blancpain, Glashütte Original, Jaquet Droz, Léon Hatot, Omega, Longines, Rado, Union Glashütte, Tissot, Balmain, Certina, Mido, Hamilton, Swatch and Flik Flak. The Group has a strong distribution and multi-brand retail net with two sophisticated boutiques under the name of Tourbillon and Hour Passion. Swatch Group is also an important player in advanced nanomechanical, nanoelectronic and Bluetooth technologies essential to watchmaking and other industries. We are looking for highly motivated, dynamic and forward thinking individuals to join our team. If you are interested in a career with Swatch Group, please do get in touch with us.

Perks and benefits

• Medical
• Dental
• GPA
• Term Life Insurance
• Group H & S
• Staff Purc