Payroll Executive

WS DENTAL GROUP SDN BHD; George Town; On-site; MYR 42,000 - 78,000; Full time

Job summary

WS DENTAL GROUP SDN BHD is seeking a Payroll Executive to manage monthly payroll for multiple clinics and companies. You’ll verify inputs with regional and branch managers, resolve discrepancies before payday, and submit accurate payroll for Finance approval.

The role requires at least 3 years of payroll experience, handling 100+ employees, knowledge of Malaysian payroll laws, and proficiency with payroll software and Excel for reporting.

Qualifications

• At least 3 years of relevant experience in payroll.
• Proven experience managing monthly payroll for 100+ employees across multiple companies.
• Strong working knowledge of Malaysian employment laws and statutory payroll requirements.
• Hands-on experience with payroll software and proficiency in Excel for reporting, reconciling payroll data and handling large datasets.
• Strong attention to detail and the ability to identify and resolve discrepancies before payroll is finalised.

Responsibilities

• Run monthly payroll.
• Collect and verify attendance, overtime, unpaid leave, allowances and incentives.
• Calculate salary adjustments for new hires, transfers, resignations and salary changes.
• Check payroll before payment. Reconcile monthly payroll against the previous month, investigate significant variances, and prepare payroll summaries, bank payment files and payslips.
• Coordinate with Finance on salary disbursement.
• Handle statutory submissions and year-end reporting. Prepare and reconcile EPF, SOCSO, EIS, PCB/MTD and HRD Corp levy submissions, where applicable. Prepare EA forms and support annual employer reporting and payroll audits.
• Track payroll costs by company and branch. Allocate salaries and employer contributions to the correct company and cost centre, including for employees who work across clinics.
• Support employees on pay and benefits. Respond to queries on salaries, deductions, payslips and allowances. Process approved claims paid through payroll and maintain accurate, confidential payroll records.
• Support salary reviews and improve payroll processes. Prepare increment, bonus and incentive calculations based on approved inputs. Improve branch submission templates, payroll checks and approval tracking to reduce errors and delays.

Skills

Payroll processing

Attention to detail

MS Excel

Discretion

Tools

Payroll software

Excel (Advanced)

Job description

We’re hiring a Payroll Executive to manage monthly payroll for across multiple branches and companies. You’ll work with regional and branch managers to verify payroll inputs, resolve discrepancies before payday, and submit accurate payroll for Finance approval.

Key Responsibilities

Run monthly payroll.

Collect and verify attendance, overtime, unpaid leave, allowances and incentives.

Calculate salary adjustments for new hires, transfers, resignations and salary changes.

Check payroll before payment. Reconcile monthly payroll against the previous month, investigate significant variances, and prepare payroll summaries, bank payment files and payslips. Coordinate with Finance on salary disbursement.

Handle statutory submissions and year-end reporting. Prepare and reconcile EPF, SOCSO, EIS, PCB/MTD and HRD Corp levy submissions, where applicable. Prepare EA forms and support annual employer reporting and payroll audits.

Track payroll costs by company and branch. Allocate salaries and employer contributions to the correct company and cost centre, including for employees who work across clinics. Prepare monthly payroll cost and headcount reports for the Finance Manager.

Support employees on pay and benefits. Respond to queries on salaries, deductions, payslips and allowances. Process approved claims paid through payroll and maintain accurate, confidential payroll records.

Support salary reviews and improve payroll processes.Prepare increment, bonus and incentive calculations based on approved inputs. Improve branch submission templates, payroll checks and approval tracking to reduce errors and delays.

Requirements

At least 3 years of relevant experience in payroll, with exposure to compensation and benefits administration.

Proven experience managing monthly payroll for *100 or more employees across multiple companies.

Strong working knowledge of Malaysian employment laws and statutory payroll requirements.

Hands-on experience with payroll software and proficiency in Excel for reporting, reconciling payroll data and handling large datasets.

Strong attention to detail and the ability to identify and resolve discrepancies before payroll is finalised.

Sound judgment and discretion when handling salary, banking and personal information.