Executive Assistant

金爺爺 JinYeYe; Subang Jaya; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Year-End Bonus

Free Parking

Competitive Compensation Package

Career Growth Opportunities

Job summary

JinYeYe in Subang Jaya, Malaysia is seeking a proactive Executive Assistant to support management with calendar, travel, emails, and document prep in a fast-paced environment. You will coordinate meetings, prepare reports, and manage office administration while liaising with internal and external partners.

Fluency in English and Mandarin is required; MS Office proficiency is essential. This full-time role offers a collaborative culture, competitive compensation with performance bonus, and

Qualifications

• 3–4 years of relevant EA experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent written and spoken English; Mandarin helpful.

Responsibilities

• Coordinate management's calendar, travel, and itineraries to ensure efficient time management.
• Handle emails and calls on behalf of management with professional communication.
• Prepare presentations, reports, and documents; maintain organized filing systems.
• Coordinate meetings, take minutes, follow up on actions and deadlines.
• Identify AI tools to streamline tasks and improve workflow efficiency.
• Maintain confidentiality of sensitive information.

Skills

MS Office

Organizational skills

Multitasking

English

Mandarin

AI tools familiarity

Tools

None

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a proactive and highly adaptable Executive Assistant to support management in daily operations, coordination, and business activities. This role offers exposure to a dynamic and fast-paced environment where you can grow alongside the business, work closely with leadership, and make a real impact.

Job Responsibilities:

Executive Support

• Manage and coordinate management's calendar, including meetings, appointments, travel arrangements, and itinerary planning to ensure efficient time management.
• Handle emails, calls, and correspondence on behalf of management when required, ensuring timely and professional communication.
• Provide ad-hoc administrative and personal support to management, including managing personal appointments, errands, and special assignments when required.

Meeting & Administrative Management

• Coordinate meetings, prepare agendas, attend meetings when required, take accurate meeting minutes, record key decisions and action items, and follow up on outstanding tasks.
• Prepare presentations, reports, spreadsheets, proposals, and other business documents while maintaining organized records and filing systems.
• Support day-to-day office administration, including document management, office supply procurement, expense claims, and other administrative duties as assigned.

Coordination & Project Support

• Liaise with internal departments, external partners, vendors, and stakeholders to facilitate smooth communication and support management's daily operations.
• Track ongoing projects, monitor deadlines, coordinate follow-ups, and ensure timely completion of assigned tasks and deliverables.
• Arrange business travel, accommodation, transportation, meeting logistics, and support the planning and execution of company events and management engagements.

Technology & Process Improvement

• Leverage AI tools to assist with administrative tasks, research, document preparation, and workflow automation to improve productivity.
• Identify opportunities to improve administrative processes, streamline workflows, and recommend practical solutions to enhance operational efficiency.

Confidentiality

• Handle confidential information, business documents, and sensitive matters with the highest level of professionalism, integrity, and discretion.

Requirements:

• 3-4 years of relevant experiences.
• Familiar with AI tools (e.g., ChatGPT or similar tools) to improve productivity is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Proactive, resourceful, and detail-oriented.
• Good command of written and spoken English and Mandarin to effectively communicate with Mandarin-speaking clients.

Why Join us:

• A collaborative, creative, and forward-thinking team culture
• Opportunity to lead and shape the digital direction of the brand
• Celebrate Together at our annual company dinner.
• Unlock Your Potential with clear career growth and promotion opportunities.
• Competitive Compensation Package, including basic salary, performance bonus, and allowances.
• Rewarding Excellence with performance-based salary increments and a structured reward system.
• Hassle-Free Commuting with free employee parking.
• Year-End Bonus as a token of appreciation for your contributions.
• Continuous Learning & Development with seminar and staff training subsidies

At JYNNS, you'll be inspired to reach your full potential and working on a range of placements while experienced mentors guide you.