Order Management Officer (2 years fixed term contract)

Giesecke & Devrient Asia Pacific Ltd; Petaling Jaya; On-site; MYR 56,000 - 84,000; Full time

Benefits offered by this job

Competitive remuneration

Flexible working conditions

Excellent benefits package

Job summary

Giesecke & Devrient Asia Pacific Ltd in Malaysia is seeking an Order Management Officer for a 2-year fixed term contract to manage end-to-end OTC processes in SAP, including quotations, sales orders, deliveries and invoicing. You will coordinate with project stakeholders, monitor costs and margins, and ensure timely billing and documentation in line with project requirements.

Proficiency in SAP and MS Office, plus English, is essential; Cantonese/Mandarin is a plus.

Qualifications

• Bachelor’s degree or equivalent in operations, business or supply chain.
• 2+ years of relevant experience in order management, project management, purchasing or supply chain operations.
• Proficiency in ERP systems, particularly SAP, and MS Office.
• Strong teamwork, self-motivation, organization, service orientation, and independence.
• Excellent communication, organizational and analytical skills.
• Good command of English; Cantonese/Mandarin is an advantage.
• Solid grasp of project order management and supply chain principles.
• Commercial project management knowledge is preferred.

Responsibilities

• Configure and maintain Work Breakdown Structures (WBS) and network activities in SAP in accordance with approved costing sheets for customer project sales order.
• Be responsible for project cost and margin tracking to ensure timely and accurate adjustment as aligned with project stakeholders per latest project status.
• Manage the end-to-end Order-to-Cash (OTC) process for project business in SAP with accuracy and efficiency including quotation creation, sales orders, delivery notes and invoice issuance.
• Maintain billing plan and closely monitor project status to ensure timely invoicing for project-based business. Provide comprehensive support for all billing-related activities.
• Coordinate with project stakeholders to prepare and submit required sales and delivery documentation to customers in line with project requirements.
• Support purchase order creation against approved purchase requisitions from project networks. Liaise with suppliers to confirm order acknowledgment and delivery schedule in alignment with project timeline.
• Coordinate with suppliers and logistics team to ensure delivery-related documentation and pickup date accurately prepared and shared for shipment release
• Manage timely inbound and outbound booking in SAP to ensure smooth material flow.
• Maintain and organize documents properly recorded in GPS and local filing system for audit and governance purposes.

Skills

Team player

Organized

Analytical skills

Independent

Proactive

Excellent communication

Self-motivated

Education

Bachelor’s degree in Operations Management, Business Administration, Supply Chain Management or related

Tools

SAP ERP (OTC, PTP, PltP modules)

Microsoft Office

Job description

Order Management Officer (2 years fixed term contract)

G+D is an international technology company and a leading supplier of currency processing solutions. Our solutions include hardware and software products that support and enhance the cash processing cycle.

Our business includes provide repair and maintenance services on banknote processing systems to customer.

Office Address:

Unit 1604, Level 16, Uptown 1, No.1 Jalan SS21/58, Damansara Uptown

Reporting: Head of Logistics and Order Management APAC

Responsibilities:

1. Configure and maintain Work Breakdown Structures (WBS) and network activities in SAP in accordance with approved costing sheets for customer project sales order.

2. Be responsible for project cost and margin tracking to ensure timely and accurate adjustment as aligned with project stakeholders per latest project status.

3. Manage the end-to-end Order-to-Cash (OTC) process for project business in SAP with accuracy and efficiency including quotation creation, sales orders, delivery notes and invoice issuance.

4. Maintain billing plan and closely monitor project status to ensure timely invoicing for project-based business. Provide comprehensive support for all billing-related activities.

5. Coordinate with project stakeholders to prepare and submit required sales and delivery documentation to customers in line with project requirements.

6. Support purchase order creation against approved purchase requisitions from project networks. Liaise with suppliers to confirm order acknowledgment and delivery schedule in alignment with project timeline.

7. Coordinate with suppliers and logistics team to ensure delivery-related documentation (e.g., supplier manifests, packing lists, labels and shipping invoices) and pickup date accurately prepared and shared for shipment release

8. Manage timely inbound and outbound booking in SAP to ensure smooth material flow.

9. Maintain and organize documents properly recorded in Global Project Share (GPS) as well as local filing system for audit and global governance purposes.

Job Requirements:

1. Bachelor’s degree in Operations Management, Business Administration, Supply Chain Management or a related discipline.

2. A minimum of 2 years of relevant experience in order management, project management, purchasing or supply chain operations.

3. Proficiency in ERP systems, particularly SAP (OTC, PTP and PltP modules) and Microsoft Office applications.

4. Strong team player, self-motivated, well-organized, service-oriented, proactive and independent to work in multinational environment is must

5. Excellent communication, organizational and analytical skills.

6. Good command of both written and spoken English; proficiency in Chinese (Cantonese and Mandarin) is an advantage.

7. Firm grasp of project order management and supply chain principles with a strong focus on business compliance.

8. Commercial project management knowledge and background is preferred.

Discover Your Passion for the World of Banknotes. G+D Currency Technology is a market leader in creating innovative solutions for banknotes and banknote processing systems. We are a trusted partner to central banks and the currency industry, increasing security and efficiency in the money cycle. As part of Giesecke+Devrient Group, we offer a wide range of development opportunities in an international, family-owned company that has more than 11,000 employees worldwide. In addition to competitive remuneration, you can also expect an excellent package of benefits, and flexible working conditions.

• In addition to competitive remuneration, you can also expect an excellent package of benefits, and flexible working conditions.

Our Malaysian subsidiary, Giesecke & Devrient Malaysia Sdn. Bhd. is involved in High Security Printing and is currently looking for qualified candidates to fill the following positions