Order Management Officer- Contract (Malaysia)

Giesecke+Devrient; Petaling Jaya; On-site; MYR 67,000 - 100,000; Full time

Job summary

Giesecke+Devrient is hiring for an Order Management professional to handle end-to-end project sales, invoicing and billing in SAP. The role requires strong SAP experience (OTC, PTP, PltP) and solid MS Office skills in a multinational setting.

You will manage WBS activities, project costs and ensure accurate revenue recognition while coordinating with suppliers and stakeholders. English is essential, Cantonese/Mandarin are a plus.

Qualifications

• Bachelor’s degree in Operations Management, Business Administration, Supply Chain Management or related.
• 2+ years of relevant experience in order management, project management, purchasing or supply chain operations.
• Proficiency in ERP systems, particularly SAP (OTC, PTP and PltP modules) and Microsoft Office applications.
• Strong team player, self-motivated, well-organized, service-oriented and able to work in a multinational environment.
• Excellent written and spoken English; Chinese (Cantonese and Mandarin) an advantage.

Responsibilities

• Configure and maintain WBS and network activities in SAP per costing sheets for customer project sales order.
• Manage project cost and margin tracking and adjust with project stakeholders.
• Oversee end-to-end OTC process in SAP including quotations, sales orders, delivery notes and invoicing.
• Maintain billing plans and ensure timely invoicing for project-based work.

Skills

Team player

Communication skills

English proficiency

Client interaction

Education

Bachelor’s degree in Operations Management, Business Administration, Supply Chain Management or related

Tools

SAP ERP

Microsoft Office

Job description

G+D makes the lives of billions of people around the world more secure. We create trust in the digital age with integrated security technologies in three business areas: Digital Security, Financial Platforms and Currency Technology. We have been a reliable partner for our customers for over 170 years with our innovative solutions for SecurityTech! We are an international technology group and traditional family business with over 14,000 employees in 40 countries. Creating Confidence is our path to success. Trust is the basis of our co-operation within G+D.
The whole world trusts us when it comes to physical or digital currencies. We increase the security and efficiency of the cash cycle in collaboration with central banks and the entire currency industry. As the market leader in advanced currency management, would you like to join us in shaping the future of payments?

Responsibilities

• Configure and maintain Work Breakdown Structures (WBS) and network activities in SAP in accordance with approved costing sheets for customer project sales order.
• Be responsible for project cost and margin tracking to ensure timely and accurate adjustment as aligned with project stakeholders per latest project status.
• Manage the end-to-end Order-to-Cash (OTC) process for project business in SAP with accuracy and efficiency including quotation creation, sales orders, delivery notes and invoice issuance.
• Maintain billing plan and closely monitor project status to ensure timely invoicing for project-based business. Provide comprehensive support for all billing-related activities.
• Coordinate with project stakeholders to prepare and submit required sales and delivery documentation to customers in line with project requirements.
• Support purchase order creation against approved purchase requisitions from project networks. Liaise with suppliers to confirm order acknowledgment and delivery schedule in alignment with project timeline.
• Coordinate with suppliers and logistics team to ensure delivery-related documentation (e.g., supplier manifests, packing lists, labels and shipping invoices) and pickup date accurately prepared and shared for shipment release
• Manage timely inbound and outbound booking in SAP to ensure smooth material flow.
• Maintain and organize documents properly recorded in Global Project Share (GPS) as well as local filing system for audit and global governance purposes.
  

Job Requirements

• Bachelor’s degree in Operations Management, Business Administration, Supply Chain Management or a related discipline.
• A minimum of 2 years of relevant experience in order management, project management, purchasing or supply chain operations.
• Proficiency in ERP systems, particularly SAP (OTC, PTP and PltP modules) and Microsoft Office applications.
• Strong team player, self-motivated, well-organized, service-oriented, proactive and independent to work in multinational environment is must
• Excellent communication, organizational and analytical skills.
• Good command of both written and spoken English; proficiency in Chinese (Cantonese and Mandarin) is an advantage to deal with clients from China .
• Firm grasp of project order management and supply chain principles with a strong focus on business compliance.
• Commercial project management knowledge and background is preferred.