Operations Supervisor

vivo Malaysia; Kuala Lumpur; On-site; MYR 67,000 - 95,000; Full time

Job summary

Vivo Malaysia is seeking a hands-on Operations Supervisor to lead daily operations, drive efficiency, and support a high-performing team. You will own end-to-end operational processes, monitor KPIs, and collaborate with cross-functional teams to ensure smooth workflows.

The role requires a Diploma or higher, strong communication and problem-solving skills, and the ability to analyze data and prepare operational reports. You’ll work in a fast-paced environment with travel as needed.

Qualifications

• Diploma or above in any relevant field.
• Experience in operations management, team management, or a related field is an added advantage.
• Good communication, coordination, and interpersonal skills.
• Strong organizational and problem-solving skills.
• Basic ability to analyze data and prepare operational reports.
• Strong sense of responsibility, leadership, and execution.
• Able to work independently and follow up effectively on assigned tasks.
• Proficient in basic Microsoft Office and other relevant office/operational systems.
• Able to work in a fast-paced environment and handle multiple tasks efficiently.
• Willing to travel when required.

Responsibilities

• Oversee and coordinate daily department operations to ensure smooth and efficient workflow.
• Monitor and improve operational processes to boost efficiency and service quality.
• Ensure daily operations comply with company policies, procedures, and SOPs.
• Manage and supervise team members, including task allocation and follow-up.
• Provide guidance and support to ensure tasks are completed effectively and on time.
• Conduct team training, performance evaluations, and daily work monitoring.
• Coordinate with other departments to ensure effective communication and smooth workflow.
• Collect, organize, and analyze operational data and information.
• Prepare regular operational reports for management review and decision-making.
• Monitor KPIs and follow up on improvement actions.
• Identify operational issues, risks, and process gaps, and propose practical improvements.
• Drive process improvement and standardization to enhance overall operational efficiency.
• Handle operational issues and unexpected situations to keep business operations running smoothly.
• Ensure proper allocation and utilization of manpower, materials, equipment, and other operational resources.
• Assist in monitoring and controlling operational costs.
• Ensure resources are adequately arranged to support daily operations.
• Perform other duties and responsibilities assigned by Management.
• Assist the Company in achieving business targets and completing ad-hoc or special projects.
• Be willing to travel when required for work-related purposes.

Skills

Team management

Operations management

Data analysis

Communication

Organization

Leadership

Problem solving

Independent work

Travel readiness

Execution

Education

Diploma or above in any relevant field

Tools

Microsoft Office

Job description

We are looking for a hands-on and driven Operations Supervisor to lead daily operations, support a high-performing team, and help drive efficiency across the business. This is a great opportunity for someone who enjoys taking ownership, solving problems, and making a real impact on how things run day to day.

What You’ll Do

1. Daily Operations Management

• Oversee and coordinate daily department operations to ensure smooth and efficient workflow.
• Monitor and improve operational processes to boost efficiency and service quality.
• Ensure daily operations comply with company policies, procedures, and SOPs.

2. Team Management & Coordination

• Manage and supervise team members, including task allocation and follow-up.
• Provide guidance and support to ensure tasks are completed effectively and on time.
• Conduct team training, performance evaluations, and daily work monitoring.
• Coordinate with other departments to ensure effective communication and smooth workflow.

3. Data Analysis & Reporting

• Collect, organize, and analyze operational data and information.
• Prepare regular operational reports for management review and decision-making.
• Monitor KPIs and follow up on improvement actions.

4. Process Improvement & Problem Solving

• Identify operational issues, risks, and process gaps, and propose practical improvements.
• Drive process improvement and standardization to enhance overall operational efficiency.
• Handle operational issues and unexpected situations to keep business operations running smoothly.

5. Resource & Cost Management

• Ensure proper allocation and utilization of manpower, materials, equipment, and other operational resources.
• Assist in monitoring and controlling operational costs.
• Ensure resources are adequately arranged to support daily operations.

6. Other Responsibilities

• Perform other duties and responsibilities assigned by Management.
• Assist the Company in achieving business targets and completing ad-hoc or special projects.
• Be willing to travel when required for work-related purposes.

What We’re Looking For

• Diploma or above in any relevant field.
• Experience in operations management, team management, or a related field is an added advantage.
• Good communication, coordination, and interpersonal skills.
• Strong organizational and problem-solving skills.
• Basic ability to analyze data and prepare operational reports.
• Strong sense of responsibility, leadership, and execution.
• Able to work independently and follow up effectively on assigned tasks.
• Proficient in basic Microsoft Office and other relevant office/operational systems.
• Able to work in a fast-paced environment and handle multiple tasks efficiently.
• Willing to travel when required.

Why Join Us?

• Stable Monday to Friday schedule with weekends off.
• Opportunity to lead, improve processes, and grow with the business.
• Collaborative work environment with room to make an impact.