Operations & Office Admin — Entry-Level Friendly

ENGIE Southeast Asia; Cyberjaya; On-site; MYR 42,000 - 62,000; Full time

Job summary

ENGIE Services Malaysia is seeking a Project Administrator to support day-to-day office operations and coordinate administrative tasks for the LEI (Malaysia) business line. The role collaborates with the O&M team, engineering and procurement to ensure documentation accuracy and timely communication.

Responsibilities include file management, procurement support, budgeting assistance, and HR-related onboarding tasks.

Qualifications

• Minimum Diploma or equivalent; Associate or Bachelor’s degree in a related field is preferred
• Fresh graduates are welcome to apply
• Prior experience in office administration or executive assistance is an advantage

Responsibilities

• Organize and maintain physical and digital files, records, and documentation to ensure ease of access and accuracy
• Manage office supplies, monitor inventory levels, and coordinate procurement as needed
• Assist in the preparation and tracking of budgets, invoices, and financial reports
• Answer and direct phone calls, emails, and general inquiries to the appropriate personnel
• Coordinate and schedule meetings, appointments, and calendars for executives and senior staff
• Serve as the main point of contact for employees, providing administrative support and responding to queries
• Maintain an organized, clean, and functional office environment
• Support HR-related activities, including onboarding of new hires and preparation of employee documentation, managing the work rosters and reviewing timesheets
• Assist in planning, coordinating, and executing office meetings, events, and internal activities
• Manage office layout and workspace arrangements to accommodate operational and staff needs
• Maintain accurate records such as contracts, invoices, and employee files
• Develop and implement administrative systems and processes to improve efficiency and communication
• Monitor compliance with company policies, procedures, and workplace safety standards

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Education

Diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Excel

Outlook

Job description

ENGIE Services Malaysia is seeking a Project Administrator to support day-to-day office operations and coordinate administrative tasks for the LEI (Malaysia) business line. The role collaborates with the O&M team, engineering and procurement to ensure documentation accuracy and timely communication.

Responsibilities include file management, procurement support, budgeting assistance, and HR-related onboarding tasks.