Operations & Logistics Coordinator

VHR Consultancy; Kuala Lumpur; On-site; MYR 42,000 - 60,000; Full time

Job summary

VHR Consultancy is seeking an organised Operations Executive in Kuala Lumpur to join a growing project engineering team. You will drive daily office operations, coordinate travel for overseas guests and liaise with internal teams, vendors and partners to ensure smooth project delivery.

The role requires 1–3 years in admin/ops, a degree in a related field, and strong communication skills in English and Bahasa Malaysia.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Operations Management, Engineering or related field.
• 1–3 years of experience in administration, office operations, operations coordination or executive support.
• Experience in an SME, startup, engineering or construction environment is an added advantage.
• Strong organisational, multitasking and problem-solving abilities.
• Resourceful, proactive and able to work independently with minimal supervision.
• Confident in communicating and coordinating with different stakeholders.
• Good command of English and Bahasa Malaysia; Mandarin or Cantonese is an advantage.
• Proficient in Microsoft Office and Google Workspace.
• Possess a valid driving licence and own transport is preferred.

Responsibilities

• Oversee daily office operations and ensure smooth administrative workflows.
• Coordinate internal operational requirements and maintain office facilities and equipment.
• Support management in various operational matters and ad-hoc assignments.
• Coordinate travel arrangements for overseas guests, including flights, accommodation, airport transfers and local transportation.
• Arrange dining itineraries and provide on-the-ground hospitality to visiting clients and business partners.
• Liaise with internal engineering teams, external project partners, vendors and overseas stakeholders.
• Coordinate meetings, appointments and project briefings, including preparation of relevant documentation.
• Source and liaise with suppliers, contractors and service providers.
• Obtain and compare quotations, negotiate pricing and coordinate procurement activities.
• Monitor supplier performance, delivery timelines and operational expenses.
• Maintain company records, contracts, invoices, procurement documents, licences and permits.
• Establish and maintain systematic digital and physical filing systems.
• Provide administrative and operational support to management as required.

Skills

Organisational skills

Multitasking

Problem solving

Proactive

Independent work

Communication

English

Bahasa Malaysia

Education

Diploma or Bachelor's Degree in Business Administration/Operations/Engineering

Tools

Microsoft Office

Google Workspace

Job description

VHR Consultancy is seeking an organised Operations Executive in Kuala Lumpur to join a growing project engineering team. You will drive daily office operations, coordinate travel for overseas guests and liaise with internal teams, vendors and partners to ensure smooth project delivery.

The role requires 1–3 years in admin/ops, a degree in a related field, and strong communication skills in English and Bahasa Malaysia.