Operations Executive – URGENT HIRING

Sudi Jaya Services; Bayan Lepas; On-site; MYR 29,000 - 42,000; Full time

Benefits offered by this job

Annual Leave

EPF

Health Insurance

Medical Leave

SOCSO

Job summary

Sudi Jaya Services in Penang, Bayan Lepas, is seeking an organized Administrative Assistant to support daily operations and ensure smooth office workflows. You will handle correspondence, prepare documents, and maintain meticulous filing systems for easy retrieval.

You will coordinate meetings, travel arrangements, and scheduling for staff; manage office supplies and facilities; and assist in reports, onboarding, and adherence to company policies.

Qualifications

• Assist in daily administrative tasks and ensure smooth office operations.
• Provide comprehensive support to multiple departments and maintain records.
• Coordinate meetings, travel, and manage correspondence.
• Maintain filing systems and assist in preparing reports and documents.

Responsibilities

• Provide comprehensive administrative support to ensure efficient office operations.
• Manage office supplies, equipment, and facilities, coordinating repairs and maintenance as needed.
• Coordinate employee transportation, ensuring adherence to safety regulations and maintaining vehicle condition.
• Maintain accurate records of vehicle maintenance, inspections, and compliance with government regulations.
• Assist in the preparation of reports, presentations, and other documents as required.
• Support the onboarding process for new employees, including preparing workstations and providing necessary information.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing them to the appropriate personnel.

Skills

Administrative tasks

Customer service

Communication

Scheduling

Microsoft Office

Tools

MS Office

Google Workspace

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Assist in daily administrative tasks, ensuring smooth office operations and efficient workflow.

Provide comprehensive administrative support to various departments, including managing correspondence, preparing documents, and maintaining records.

Coordinate and schedule meetings, appointments, and travel arrangements for staff members.

Manage office supplies and equipment, ensuring adequate stock levels and proper maintenance.

Handle incoming and outgoing communications, including phone calls, emails, and mail, in a professional and timely manner.

Maintain accurate and organized filing systems, both physical and electronic, for easy retrieval of information.

Assist in the preparation of reports, presentations, and other documents as required.

Support the implementation of company policies and procedures, ensuring compliance with regulations.

Collaborate with team members to identify and resolve operational issues, contributing to a positive and productive work environment.

Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving concerns promptly and effectively.

Requirement

• Assist in daily administrative tasks, ensuring smooth office operations and efficient workflow.
• Provide comprehensive administrative support to various departments, including managing correspondence, preparing documents, and maintaining records.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
• Manage office supplies and equipment, ensuring adequate stock levels and proper maintenance.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, in a professional and timely manner.
• Maintain accurate and organized filing systems, both physical and electronic, for easy retrieval of information.
• Assist in the preparation of reports, presentations, and other documents as required.
• Support the implementation of company policies and procedures, ensuring compliance with regulations.
• Collaborate with team members to identify and resolve operational issues, contributing to a positive and productive work environment.
• Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving concerns promptly and effectively.

Responsibility

• Provide comprehensive administrative support to ensure efficient office operations.
• Manage and maintain office supplies, equipment, and facilities, coordinating repairs and maintenance as needed.
• Coordinate employee transportation, ensuring adherence to safety regulations and maintaining vehicle condition.
• Maintain accurate records of vehicle maintenance, inspections, and compliance with government regulations.
• Assist in the preparation of reports, presentations, and other documents as required.
• Support the onboarding process for new employees, including preparing workstations and providing necessary information.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing them to the appropriate personnel.

Benefits

• Annual Leave
• EPF
• Health Insurance
• Medical Leave
• SOCSO