Operations Coordinator – URGENT HIRING

Sudi Jaya Services; Bayan Lepas; On-site; MYR 24,000 - 36,000; Full time

Benefits offered by this job

Annual Leave

EPF

Health Insurance

Medical Leave

SOCSO

Job summary

Jora Malaysia is seeking a detail-oriented Administrative Assistant to support daily office operations in Penang's Bayan Lepas area. You will assist across departments with correspondence, document preparation, records management, and scheduling.

You will coordinate meetings, manage office supplies, handle calls and emails, and assist with reports and presentations, ensuring compliance and a productive workplace.

Qualifications

• Assist in daily administrative tasks to ensure smooth office operations.
• Provide comprehensive administrative support across departments, including correspondence, document preparation, and records maintenance.
• Coordinate and schedule meetings and travel arrangements for staff.
• Manage office supplies and equipment, ensuring adequate stock and maintenance.
• Handle phone, email, and mail communications professionally and promptly.
• Maintain organized filing systems, physical and electronic, for easy retrieval.
• Assist in preparing reports, presentations, and other documents as required.
• Support implementation of company policies and procedures to ensure compliance.
• Collaborate with team to resolve operational issues and maintain a productive environment.
• Provide excellent customer service to internal and external stakeholders.

Responsibilities

• Provide comprehensive administrative support to ensure efficient office operations.
• Manage and maintain office supplies, equipment, and facilities, coordinating repairs as needed.
• Coordinate employee transportation, safety, and vehicle condition.
• Maintain records of vehicle maintenance, inspections, and regulatory compliance.
• Assist in preparation of reports, presentations, and other documents.
• Support onboarding of new employees, including workstation setup.
• Handle communications and direct them to the appropriate personnel.

Skills

Administrative skills

Communication

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Assist in daily administrative tasks, ensuring smooth office operations and efficient workflow.

Provide comprehensive administrative support to various departments, including managing correspondence, preparing documents, and maintaining records.

Coordinate and schedule meetings, appointments, and travel arrangements for staff members.

Manage office supplies and equipment, ensuring adequate stock levels and proper maintenance.

Handle incoming and outgoing communications, including phone calls, emails, and mail, in a professional and timely manner.

Maintain accurate and organized filing systems, both physical and electronic, for easy retrieval of information.

Assist in the preparation of reports, presentations, and other documents as required.

Support the implementation of company policies and procedures, ensuring compliance with regulations.

Collaborate with team members to identify and resolve operational issues, contributing to a positive and productive work environment.

Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving concerns promptly and effectively.

Requirement

• Assist in daily administrative tasks, ensuring smooth office operations and efficient workflow.
• Provide comprehensive administrative support to various departments, including managing correspondence, preparing documents, and maintaining records.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
• Manage office supplies and equipment, ensuring adequate stock levels and proper maintenance.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, in a professional and timely manner.
• Maintain accurate and organized filing systems, both physical and electronic, for easy retrieval of information.
• Assist in the preparation of reports, presentations, and other documents as required.
• Support the implementation of company policies and procedures, ensuring compliance with regulations.
• Collaborate with team members to identify and resolve operational issues, contributing to a positive and productive work environment.
• Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving concerns promptly and effectively.

Responsibility

• Provide comprehensive administrative support to ensure efficient office operations.
• Manage and maintain office supplies, equipment, and facilities, coordinating repairs and maintenance as needed.
• Coordinate employee transportation, ensuring adherence to safety regulations and maintaining vehicle condition.
• Maintain accurate records of vehicle maintenance, inspections, and compliance with government regulations.
• Assist in the preparation of reports, presentations, and other documents as required.
• Support the onboarding process for new employees, including preparing workstations and providing necessary information.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing them to the appropriate personnel.

Benefits

• Annual Leave
• EPF
• Health Insurance
• Medical Leave
• SOCSO