Admin & Operations Officer – URGENT HIRING

Sudi Jaya Services; Bayan Lepas; On-site; MYR 30,000 - 47,000; Full time

Benefits offered by this job

Annual Leave

EPF

Health Insurance

Medical Leave

SOCSO

Job summary

Jora Malaysia is hiring an Admin & Operations Officer to support daily office operations in Bayan Lepas, Penang. You will handle correspondence, document preparation, and filing, while coordinating meetings and travel for staff.

The role requires maintaining organized records and ensuring smooth workflow across departments. Responsibilities include preparing reports, supporting policy implementation, and addressing inquiries to maintain a productive work environment and excellent service to

Qualifications

• Efficient administrative support across departments.
• Strong organizational skills and attention to detail.
• Proficient with MS Office and document preparation.
• Ability to manage correspondence and records.

Responsibilities

• Provide comprehensive administrative support to ensure smooth office operations.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Maintain accurate filing systems, both physical and electronic.
• Assist in preparing reports and presentations as required.
• Support policy implementation and regulatory compliance.
• Collaborate with team to resolve operational issues and improve workflows.

Skills

Administrative tasks

Office operations

Scheduling

Document preparation

Customer service

Tools

MS Office

Email management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Admin & Operations Officer – URGENT HIRING

Assist in daily administrative tasks, ensuring smooth office operations and efficient workflow.

Provide comprehensive administrative support to various departments, including managing correspondence, preparing documents, and maintaining records.

Coordinate and schedule meetings, appointments, and travel arrangements for staff members.

Manage office supplies and equipment, ensuring adequate stock levels and proper maintenance.

Handle incoming and outgoing communications, including phone calls, emails, and mail, in a professional and timely manner.

Maintain accurate and organized filing systems, both physical and electronic, for easy retrieval of information.

Assist in the preparation of reports, presentations, and other documents as required.

Support the implementation of company policies and procedures, ensuring compliance with regulations.

Collaborate with team members to identify and resolve operational issues, contributing to a positive and productive work environment.

Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving concerns promptly and effectively.

Requirement

• Assist in daily administrative tasks, ensuring smooth office operations and efficient workflow.
• Provide comprehensive administrative support to various departments, including managing correspondence, preparing documents, and maintaining records.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
• Manage office supplies and equipment, ensuring adequate stock levels and proper maintenance.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, in a professional and timely manner.
• Maintain accurate and organized filing systems, both physical and electronic, for easy retrieval of information.
• Assist in the preparation of reports, presentations, and other documents as required.
• Support the implementation of company policies and procedures, ensuring compliance with regulations.
• Collaborate with team members to identify and resolve operational issues, contributing to a positive and productive work environment.
• Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving concerns promptly and effectively.

Responsibility

• Provide comprehensive administrative support to ensure efficient office operations.
• Manage and maintain office supplies, equipment, and facilities, coordinating repairs and maintenance as needed.
• Coordinate employee transportation, ensuring adherence to safety regulations and maintaining vehicle condition.
• Maintain accurate records of vehicle maintenance, inspections, and compliance with government regulations.
• Assist in the preparation of reports, presentations, and other documents as required.
• Support the onboarding process for new employees, including preparing workstations and providing necessary information.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing them to the appropriate personnel.

Benefits

• Annual Leave
• EPF
• Health Insurance
• Medical Leave
• SOCSO