Operations Executive

BAY GROUP HOLDINGS SDN. BHD.; Selangor; On-site; MYR 28,000 - 45,000; Full time

Job summary

CapBay in Malaysia (Selangor) is seeking an Operations Executive to keep daily office tasks running smoothly. You will check documents before payments, prepare invoices and related papers, and maintain accurate transaction records in our system while supporting clients.

Fresh graduates are welcome. Strong attention to detail, excellent communication, and proficiency with Google Workspace or Microsoft Office (Excel/Word) are essential as you assist with reports and vendor files to ensure seamless

Qualifications

• Diploma in Accountancy, Business Administration or related field preferred.
• Fresh graduates welcome.
• Strong attention to detail and accuracy; proven analytical abilities.

Responsibilities

• Daily operations: check documents before payments and ensure compliance with company rules (invoice, delivery order, purchase order, credit note, debit note, payment voucher).
• Prepare documents like invoices, credit notes, debit notes, and agreements; keep transaction records accurate in the system.
• Assist clients by answering inquiries related to transactions and resolving issues promptly.
• Provide sales support and help with reporting, vendor files, and meeting preparations.

Skills

Communication skills

Organizational skills

Analytical skills

Google Workspace / MS Office

Education

Diploma in Accountancy

Diploma in Business Administration

Tools

Excel

Word

Job description

CapBay operates an award-winning Supply Chain Finance and Peer-to-Peer (P2P) Financing platform. We facilitate inclusive business financing, using existing trade data and relationships. Through our proprietary credit-decisioning model, businesses of all sizes can obtain short-term financing while banks and investors can participate in high-quality financing deals. You can find out more about us at www.capbay.com

Operations Executive

About The Role

Join our team as a key player in ensuring smooth daily operations! This role involves document checking, preparing essential accounting paperwork, keeping our transaction records precise, and providing excellent support to clients. If you're a highly organised, detail-focused problem-solver with great communication skills, even as a fresh graduate, we'd love to hear from you. Your work will be the foundation of our operational success and will directly contribute to a seamless experience for our clients.

In this role, you will be expected to:

• Daily Operations: Help keep our daily office work running smoothly. You'll carefully check documents before payments go out, making sure everything follows our company's rules (e.g. invoice, delivery order, purchase order, credit note, debit note, payment voucher).
• Handling Document Issuance: Prepare documents like invoices, credit notes, debit notes, and agreements. You'll also help keep our transaction records accurate and up-to-date in our system.
• Helping Clients: Be a friendly voice for our clients! You'll answer their inquiries related to the transactions and help them solve any issues quickly and correctly.
• Sales Support: Provide support for the wider team as needed, which may include tasks like generating reports, maintaining vendor files, or assisting with meeting preparations.

We are looking for someone who is:

• A minimum of Diploma in Accountancy, Business Administration, or a related field is preferred; candidates in other disciplines are also encouraged to apply.
• Fresh graduates are welcome.
• Meticulous, attention to detail and a strong commitment to accuracy.
• Proven analytical and problem-solving abilities, particularly in resolving transaction discrepancies.
• Excellent organizational skills with the ability to manage multiple tasks effectively.
• Exceptional communication (written and verbal) and interpersonal skills.
• Proficiency in Google Workspace and/or Microsoft Office Suite (especially Excel and Word).

Our Achievements

• EY Emerging Entrepreneur Of The Year
• Fintech Start-up of the Year Malaysia – The Asset's Triple A Digital Awards
• Best Fintech for Plug & Play Tech Center
• Best FinTech Platform for Supply Chain Finance – The Asian Banker
• Finalist at Global FinTech Hackcelerator and featured at Singapore Fintech Festival