Operations & Contracts Coordinator (Onboarding + Billing)

VISEO ASIA; Petaling Jaya; On-site; MYR 33,000 - 60,000; Full time

Job summary

VISEO ASIA is seeking a detail-oriented Operations Administrator to support onboarding, contract administration, timesheet checks, invoicing, and legal documentation for consultants and client engagements. The role focuses on coordinating multiple streams with internal teams and clients to ensure accuracy and compliance.

The ideal candidate has a diploma or bachelor’s, 0–2 years’ experience, strong Excel/MS Office skills, and excellent communication.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Finance, Management, Operations, or a related discipline.
• Fresh graduates or candidates with 1–2 years of relevant working experience are welcome to apply.
• Strong attention to detail and good organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Good communication and coordination skills.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Experience with contract administration, invoicing, timesheet management, or professional services operations would be an advantage.
• Able to handle confidential and sensitive information with professionalism.
• Good command of written and spoken English; additional language capabilities may be an advantage depending on business requirements.

Responsibilities

• Coordinate onboarding for consultants assigned to client engagements.
• Prepare and collect onboarding documents, ensuring client compliance.
• Coordinate with consultants, internal teams, and clients on onboarding.
• Manage consultant offboarding, collect docs, finish admin procedures.
• Maintain records of assignments, onboarding, and offboarding.

Skills

Attention to detail

Organizational skills

Communication

MS Office

Excel

Education

Diploma or Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

VISEO ASIA is seeking a detail-oriented Operations Administrator to support onboarding, contract administration, timesheet checks, invoicing, and legal documentation for consultants and client engagements. The role focuses on coordinating multiple streams with internal teams and clients to ensure accuracy and compliance.

The ideal candidate has a diploma or bachelor’s, 0–2 years’ experience, strong Excel/MS Office skills, and excellent communication.