Operations & Compliance Executive

Pusat Borong Matahari (Shah Alam) Sdn Bhd; Shah Alam; On-site; MYR 45,000 - 67,000; Full time

Job summary

Pusat Borong Matahari (Shah Alam) Sdn Bhd in Malaysia is seeking an Operations Executive to support daily administrative and facilities activities.

You will maintain vehicle records, monitor insurance and road tax expiry, oversee licenses and registrations, and establish renewal schedules to prevent lapses.

Additional duties include procurement of stationery and uniforms, pest control coordination, tenancy management for hostel leases, and ensuring timely payments and compliance across outlets.

Responsibilities

• Maintain vehicle records and keep detailed records of all company vehicles, including insurance and road tax expiry dates.
• Monitor expiry dates of insurance policies and road tax for each vehicle to ensure renewals before expiration.
• Maintain comprehensive records of licenses, permits, and registrations required for operations, ensuring up-to-date documents.
• Establish renewal schedules for licenses and registrations with deadlines and reminders to avoid lapses.
• Manage and order stationery and office supplies for the company.
• Track non-trade items for operations and manage related items.
• Oversee procurement, distribution and inventory of staff uniforms.
• Coordinate pest control services for all outlets.
• Ensure compliance with local regulations for fire extinguisher installation, inspection and maintenance.
• Perform other duties as assigned by management.
• Coordinate hostel tenancy matters including preparation, renewal and termination of tenancy agreements, liaising with landlords/agents, documentation, stamping and record keeping, monitoring rental and deposits, and tenancy expiry dates.
• Monitor outlet payments, liaising with departments to resolve outstanding issues and ensure timely processing and clearance of payments.
• Matahari Group of Companies is a growing retail and wholesaler supermarket operator in Klang Valley with 7 outlets and expanding.

Job description

Pusat Borong Matahari (Shah Alam) Sdn Bhd in Malaysia is seeking an Operations Executive to support daily administrative and facilities activities.

You will maintain vehicle records, monitor insurance and road tax expiry, oversee licenses and registrations, and establish renewal schedules to prevent lapses.

Additional duties include procurement of stationery and uniforms, pest control coordination, tenancy management for hostel leases, and ensuring timely payments and compliance across outlets.