Operations Assistant

VISTAS TECHNOLOGY CO., LTD.; Gelang Patah; On-site; MYR 89,000 - 134,000; Full time

Job summary

VISTAS TECHNOLOGY CO., LTD. in Malaysia seeks an experienced interpreter/executive support professional to facilitate cluster meetings, technical reviews, customer sessions and regulatory discussions.

You will ensure bilingual accuracy and manage agendas, minutes, and authorisation limits across English and Chinese communications. Your role includes translating SOPs and audit documents, maintaining a terminologies register, and guiding expatriate staff on local labour practices to minimize

Qualifications

• Bachelor's degree or above in translation, languages, business administration or engineering.
• Minimum 3 years of interpreting or executive support experience in engineering, manufacturing or data centre environments.
• Chinese and English both usable as working languages for oral and written interpretation.
• Familiar with basic electrical, mechanical, fire and control terminology; distinguish concepts like isolation vs de-energisation, alarm vs incident, overhaul vs servicing.

Responsibilities

• Interpret for cluster meetings and external occasions—management reviews, technical reviews, customer meetings and government/regulator communication.
• Review the language of cluster external documents for Chinese and English version consistency; ensure single concept uses one translation.
• Provide interpreting for management meetings and customer sessions, ensuring statements and authorisation limits are accurately translated.
• Translate and proofread operations documents (SOP, EOP, MOP, permits, incident reports, audit evidence) with bilingual terminology register.
• Control document revision and distribution; ensure only valid revisions are on site and superseded copies are withdrawn.
• Accompany inspections by authorities; interpret on site and route findings and corrective actions to responsible roles with follow-up.
• Help expatriate staff understand local labour law and cultural norms to reduce disputes.
• Organise campus meetings and issue minutes, tracking decisions to closure and weekly action lists to Campus Director.
• Apply confidentiality controls to materials involving customer data, contracts and safety incidents.

Skills

Interpretation

Bilingual Chinese-English

Confidentiality

Meeting facilitation

Terminology consistency

Education

Bachelor's degree in translation/languages/business/engineering

Job description

• Interpret for cluster meetings and external occasions — management reviews, technical reviews, customer meetings and government or regulator communication — requesting agenda and material ahead and issuing minutes within 24 hours.
• Review the language of cluster external documents: check Chinese and English versions of reports, letters and notices for consistency, with terminology fixed by Appendix D so that one concept never carries two translations.
• Provide interpreting for management meetings, technical reviews, customer sessions and government inspections, ensuring that technical statements and authorisation limits are neither softened nor overstated in translation.
• Translate and proofread operations documents — SOP, EOP, MOP, permits, incident reports and audit evidence — maintaining a bilingual and local-language terminology register so that no term drifts between versions.
• Control numbering, revision, distribution and archiving of campus operations documents, ensuring that only valid revisions are in use on site and superseded copies are withdrawn.
• Accompany inspections by electricity, fire, environmental and labour authorities, interpreting on site, recording findings and corrective requirements, and routing them to the accountable role with follow‑up.
• Help expatriate staff understand local labour law, cultural norms and communication style, reducing disputes and customer friction caused by differences in expression.
• Organise campus-level meetings and issue minutes, tracking decisions to closure and submitting a weekly action list to the Campus Director.
• Apply confidentiality control to material involving customer data, contract terms and safety incidents; no disclosure or reuse without authorisation.

JOB REQUIREMENTS

• Bachelor's degree or above in translation, languages, business administration or engineering.
• Minimum 3 years of interpreting or executive support experience in engineering, manufacturing or data centre environments.
• Chinese and English both usable as working languages for oral and written interpretation.
• Familiar with basic electrical, mechanical, fire and control terminology, able to distinguish easily confused concepts such as isolation versus de‑energisation, alarm versus incident, overhaul versus servicing.
• A professional interpreting or translation qualification (CATTI Level 2 or local equivalent) is an advantage.
• Strong confidentiality discipline; remains neutral and accurate in multi‑party meetings and never makes technical commitments on behalf of an accountable role.