Operations & Admin Support Specialist

5G-Starlink Pte.; Malacca City; On-site; MYR 24,000 - 36,000; Full time

Job summary

5G-Starlink Pte. seeks an organized admin/secretarial support staff to assist the Operations Executive. The role involves handling secretarial duties, coordinating daily operations, and liaising with affiliates to manage job files, reports, and invoicing.

The candidate will arrange meetings, coordinate overseas travel for staff, and manage department mail. Adherence to HSE and QMS standards is required, with additional duties as assigned by management.

Qualifications

• Minimum of high school qualification.
• 1 to 3 years operational & coordinating experience in business activities.

Responsibilities

• Provide operation assistance and secretarial support to the Operations Executive.
• Assist in handling day-to-day operations and coordination.
• Liaise with affiliates, filing, opening of job files, arranging inspectors, sending reports, closing of job files, invoicing, etc.
• Coordinate and arrange meetings within the department.
• Prepare and arrange overseas travel for staff, including transportation and hotel arrangements.
• Handle incoming and outgoing mail/correspondence for the department.
• Handle all incoming mail and parcels and distribute to staff.
• Uphold HSE and QMS compliance in daily responsibilities.
• Perform other duties as assigned by reporting manager or senior management.

Skills

Secretarial duties

Coordination

Meeting coordination

Travel arrangements

Office administration

Education

High school qualification

Job description

5G-Starlink Pte. seeks an organized admin/secretarial support staff to assist the Operations Executive. The role involves handling secretarial duties, coordinating daily operations, and liaising with affiliates to manage job files, reports, and invoicing.

The candidate will arrange meetings, coordinate overseas travel for staff, and manage department mail. Adherence to HSE and QMS standards is required, with additional duties as assigned by management.